Going green at your office shows your commitment to sustainability and the future of our planet. An electronic records management system is a great way to demonstrate this. But not only is your paper-based system worse for the environment, it’s also slower and hampers the ability of your business to grow.

Is your business disaster proof? No building, or location is 100% safe, and there’s always the risk that disaster can strike and you need to be ready. You’ve likely already purchased insurance to protect your critical business assets in case of damage - that’s because you know the importance of mitigating risk. But have you done the same with your records with a records management system?

Now that you’re paperless, how do you measure the success of the initiative? On a high level, have you achieved your goals and fulfilled the mission of going paperless? On a day-to-day level, has the paperless office improved your employees’ work life and job satisfaction? To assess the system installation and setup, start by looking at how well you’ve digitized those three areas discussed at the outset: capturing, routing and retrieving information.

When you’re planning to implement an enterprise level content management system, you need a flawless plan that will make sure the transition goes smoothly. When tens, if not hundreds, of employees rely on a content management program or software to do their jobs correctly, transitioning to a new program could result in a huge financial loss if errors occur. When you begin this transition, consider the following:

If you’re considering implementing ECM software, there are many things you need to consider. This change is major in an organization, and forces employees to adapt to a new system that they may or may not be comfortable with. When you are thinking of this change, fully assess your company’s need for ECM software by utilizing the following steps.

No business wants ineffective systems, especially when they can result in a loss of finances, productive working hours, and other harmful effects. Inefficient document management contributes to obvious expenses, such as the costs related to filing and storing paper documents. But a cumbersome process could also result in less-obvious opportunity costs, such as the loss of discounts, difficulty communicating with vendors and more. An inefficient document management system can end up doing incredible harm to your company, and the problems it creates may work from the inside to the outside of your business.

If you’re still working in a paper based office, you may have no idea how much lost time and money is spent dealing with physical paperwork. There are many challenges that come with maintaining a paper based office, that may be well hidden or incorporated into the everyday culture of the office space. Consider the following operational issues, do these sound like you?

Recent advances in document imaging have allowed historical records, photos, books and many other types of significant artifacts to be preserved for future generations in digital form. Today, there are countless initiatives worldwide working to digitize and catalogue important information not only to prevent its deterioration, but to make it accessible to a larger audience.

Making the switch from a paper-based document system to digital organization of your files can seem like an insurmountable task. After you have selected a reputable company to scan your documents, you may be left wondering what to do with the stacks of paper documents left behind.
Should you simply toss them in the recycling bin? Should you hang on to them, just in case?

A digital document management system is incredibly powerful for HR departments. Countless paper and digital resumes, reference letters, offers of employment, employee records and benefits schedules pass through your HR department every day, and they must be organized for later retrieval. Rather than having your HR staff sort, file and manually retrieve the paperwork they need to perform their jobs correctly, why not opt for an HR document management system instead?