If you’re still working in a paper based office, you may have no idea how much lost time and money is spent dealing with physical paperwork. There are many challenges that come with maintaining a paper based office, that may be well hidden or incorporated into the everyday culture of the office space. Consider the following operational issues, do these sound like you?

Recent advances in document imaging have allowed historical records, photos, books and many other types of significant artifacts to be preserved for future generations in digital form. Today, there are countless initiatives worldwide working to digitize and catalogue important information not only to prevent its deterioration, but to make it accessible to a larger audience.

Making the switch from a paper-based document system to digital organization of your files can seem like an insurmountable task. After you have selected a reputable company to scan your documents, you may be left wondering what to do with the stacks of paper documents left behind.
Should you simply toss them in the recycling bin? Should you hang on to them, just in case?

Electronic document management is undeniably the way of the future, but that doesn’t mean there won’t be barriers to implementation and use. Whether or not your staff are willing to let go of their old routine and try something new may not be the only objection you hear when announcing your change to electronic document management systems. Some of the most common objections to this change appear over and over again, so consider these obstacles and how to overcome them.

If your organization is currently paying employees to create, file, organize and manage paper records, you’re likely wasting valuable resources and money. It is possible to cut back on your labor costs by investing in a comprehensive digital records and information management system that streamlines your processes and makes your employees more efficient.

Over time, microfilm and microfiche collections can become almost unreadable due to improper storage conditions. Poor storage of microfilm can result in the growth of fungus, redox, and other lasting damaging effects. Aside from damage that occurs due to natural aging and improper storage conditions, there’s no telling when a fire, flood, earthquake or even something as simple as a spilled cup of coffee could damage your microfilm collection.

After your documents are digitized by our team at MES Document Hybrid Systems, you may be wondering what’s next. Yes, these documents are now digital, safe in your backups and computer hardware, and easier to access than ever before, but did you know you can also make them interactive? DocuWare is MES’s first choice for document management software. Correctly managing your digital files can be difficult, especially with multiple users accessing them on a daily basis. Instead, a document management software makes it easy to ensure that everything is in the right place, at the right time, and easy to access when you need it.

Whether you have a single file cabinet of aging documents or a warehouse full, keeping these items safe is always a priority. In the age of digitization, document scanning procedures seem like a good idea, but the thought of handling and scanning fragile paper documents may seem like an easy invitation to damage these important documents. How to scan old documents without damaging may sound nearly impossible, but here at MES Hybrid Document Systems we take this role very seriously.

Document privacy is of great concern for most organizations. When it comes to your important records, you can never be too careful. It’s important that your personal and confidential business information does not fall into the wrong hands. In fact, that’s likely the reason you are hiring a document scanning company to digitize your documents. When your information is digitized, not only will it become easier to access, it will be much more secure than your existing paper files.

Interactive document software is the next logical step to peruse after you digitize your document. Being able to interact with your image, not having it as just an image, can make your job incredibly easier. Consider these unique benefits of interactive document software, and learn why so many people already choose to use this revolutionary system.