--- title: Document Management Blog | MES | paper documents description: paper documents | Get updates and information from professionals on the MES Hybrid Document Systems blog! Contact us today to find out more! 905 475 9263 --- Contact us today! [905-475-9263](tel:+19054759263) [![MES Hybrid Document Systems](https://blog.mesltd.ca/hs-fs/hubfs/Torontodocumentscanning_June2015/MES-Logo-Tagline2.png?width=492&name=MES-Logo-Tagline2.png)](https://www.mesltd.ca) ## [Disadvantages of Paper Records for 2025](https://blog.mesltd.ca/disadvantages-of-paper-records-for-2025) Posted by [MESHDS](https://blog.mesltd.ca/author/meshds) on Nov 12, 2024 8:00:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Stock%20images/Desperate%20business%20woman%20crumpling%20paper%20and%20looking%20upset.jpeg) ](https://blog.mesltd.ca/disadvantages-of-paper-records-for-2025) As we enter 2025, the business landscape is increasingly moving toward automation, remote work, and heightened digital security. Relying on paper records has become not only inefficient but also a potential obstacle to progress. The growing need for seamless collaboration across hybrid teams, combined with stricter [compliance](https://www.mesltd.ca/compliance) requirements, has made the limitations of paper records even more apparent. For companies looking to stay [competitive](https://www.mesltd.ca/competitive-advantage) and agile, embracing a paperless office is now essential—not just a matter of convenience but of strategic necessity. [Read More](https://blog.mesltd.ca/disadvantages-of-paper-records-for-2025) Topics: [paperless office](https://blog.mesltd.ca/topic/paperless-office), [paper documents](https://blog.mesltd.ca/topic/paper-documents) ## [Optimal Paper Storage: How to Preserve Paper for Long-Term Protection](https://blog.mesltd.ca/optimal-paper-storage-how-to-preserve-paper-for-long-term-protection) Posted by [MESHDS](https://blog.mesltd.ca/author/meshds) on Nov 4, 2024 8:00:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/50247143_s.jpg) ](https://blog.mesltd.ca/optimal-paper-storage-how-to-preserve-paper-for-long-term-protection) [Read More](https://blog.mesltd.ca/optimal-paper-storage-how-to-preserve-paper-for-long-term-protection) Topics: [paper documents](https://blog.mesltd.ca/topic/paper-documents) ## [Not digital yet? Here are 5 Tips For Protecting Paper Documents](https://blog.mesltd.ca/not-digital-yet-here-are-5-tips-for-protecting-paper-documents) Posted by [MESHDS](https://blog.mesltd.ca/author/meshds) on Dec 7, 2020 8:30:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/social-suggested-images/shredder-1014204_960_720-e1471008362808.jpg) ](https://blog.mesltd.ca/not-digital-yet-here-are-5-tips-for-protecting-paper-documents) 2020 was a leap year for the document management industry. Businesses still holding onto paper went digital—*finally*. It’s a two-part process: paper is scanned and then paper is shredded. But some businesses are still waiting in line for their own digital revolution. Until a high-volume scanner comes along and turns those old paper records (that are expensive to store and cumbersome to retrieve) into lightweight electronic files, you are obligated to take care of them. In most industries, regulations require retention. That means keeping documents for a defined period until their expiration date. While we recommend a solid [paperless office](https://mesltd.ca/) strategy for all forward-thinking companies, here five tips to secure and protect physical documents from potential threats in the meantime.  [Read More](https://blog.mesltd.ca/not-digital-yet-here-are-5-tips-for-protecting-paper-documents) Topics: [paper scanning](https://blog.mesltd.ca/topic/paper-scanning), [paperless office](https://blog.mesltd.ca/topic/paperless-office), [how to scan documents](https://blog.mesltd.ca/topic/how-to-scan-documents), [protecting paper documents](https://blog.mesltd.ca/topic/protecting-paper-documents), [paper documents](https://blog.mesltd.ca/topic/paper-documents), [scan to zero](https://blog.mesltd.ca/topic/scan-to-zero) ## [3 easy ways to curb office paper waste](https://blog.mesltd.ca/3-easy-ways-to-curb-office-paper-waste) Posted by [Kevin D'Arcy](https://blog.mesltd.ca/author/kevin-darcy) on Jul 8, 2020 12:46:00 PM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Stock%20images/Thoughtful%20senior%20lady%20sitting%20at%20home%20with%20her%20fingers%20to%20her%20chin%20reminiscing%20and%20recalling%20fond%20memories%2c%20close%20up%20portrait.jpeg) ](https://blog.mesltd.ca/3-easy-ways-to-curb-office-paper-waste) Paper doesn't just harm the environment and your company’s productivity—and therefore your revenue—paper also harms your reputation: [87%](https://www.forbes.com/sites/forbesnycouncil/2018/11/21/do-customers-really-care-about-your-environmental-impact/#:~:text=87%25%20of%20consumers%20will%20have,supports%20social%20or%20environmental%20issues.&text=88%25%20will%20be%20more%20loyal,supports%20social%20or%20environmental%20issues.&text=87%25%20would%20buy%20a%20product,benefit%20if%20given%20the%20opportunity.) of consumers surveyed say they look more positively on a company if they run [100% paper free](https://blog.drsimaging.com/document-scanning-in-digital-workplace). And that's how you want your customers to see your company. [Read More](https://blog.mesltd.ca/3-easy-ways-to-curb-office-paper-waste) Topics: [paper scanning](https://blog.mesltd.ca/topic/paper-scanning), [paperless office](https://blog.mesltd.ca/topic/paperless-office), [productivity](https://blog.mesltd.ca/topic/productivity), [paper documents](https://blog.mesltd.ca/topic/paper-documents), [scan to zero](https://blog.mesltd.ca/topic/scan-to-zero) ## [Pitch Your Paper Machines—Because There's An App For That](https://blog.mesltd.ca/the-true-cost-of-working-with-paper-in-2020-0) Posted by [Kevin D'Arcy](https://blog.mesltd.ca/author/kevin-darcy) on Jun 4, 2020 8:41:00 PM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Stock%20images/Portrait%20of%20happy%20businesswoman%20using%20fax%20machine%20in%20office.jpeg) ](https://blog.mesltd.ca/the-true-cost-of-working-with-paper-in-2020-0)   [Read More](https://blog.mesltd.ca/the-true-cost-of-working-with-paper-in-2020-0) Topics: [paper scanning](https://blog.mesltd.ca/topic/paper-scanning), [document scanning service](https://blog.mesltd.ca/topic/document-scanning-service), [Document Scanning Services in Ontario](https://blog.mesltd.ca/topic/document-scanning-services-in-ontario), [document management in Toronto](https://blog.mesltd.ca/topic/document-management-in-toronto), [paperless](https://blog.mesltd.ca/topic/paperless), [paper documents](https://blog.mesltd.ca/topic/paper-documents), [document scanning solutions](https://blog.mesltd.ca/topic/document-scanning-solutions) ## [The true cost of working with paper in 2020](https://blog.mesltd.ca/the-true-cost-of-working-with-paper-in-2020) Posted by [Kevin D'Arcy](https://blog.mesltd.ca/author/kevin-darcy) on May 31, 2020 7:33:15 PM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/The%20true%20cost%20of%20working%20with%20paper%20in%202020-1.jpeg) ](https://blog.mesltd.ca/the-true-cost-of-working-with-paper-in-2020)   [Read More](https://blog.mesltd.ca/the-true-cost-of-working-with-paper-in-2020) Topics: [paper scanning](https://blog.mesltd.ca/topic/paper-scanning), [document scanning service](https://blog.mesltd.ca/topic/document-scanning-service), [Document Scanning Services in Ontario](https://blog.mesltd.ca/topic/document-scanning-services-in-ontario), [document management in Toronto](https://blog.mesltd.ca/topic/document-management-in-toronto), [paperless](https://blog.mesltd.ca/topic/paperless), [high capacity scanners](https://blog.mesltd.ca/topic/high-capacity-scanners), [paper documents](https://blog.mesltd.ca/topic/paper-documents), [document scanning solutions](https://blog.mesltd.ca/topic/document-scanning-solutions) ## [A brief history of paper to digital documentation](https://blog.mesltd.ca/a-brief-history-of-paper-to-digital-documentation) Posted by [Andrew D'Arcy](https://blog.mesltd.ca/author/andrew-darcy) on May 5, 2020 2:17:10 PM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/gutenberg.png) ](https://blog.mesltd.ca/a-brief-history-of-paper-to-digital-documentation) Startups do things digitally. But companies that have been around for decades largely don’t. It seems impossible to believe, but 82% of companies are still paper-based.  “With all the lip service paid to innovation, it’s astounding that most businesses still use technology invented more than 2,000 years ago. We’ve entered the era of 3D printing, artificial intelligence, and missions to Mars — yet only [18 percent](http://www.biztechmagazine.com/article/2013/04/are-businesses-ready-go-paperless-spirit-yes-practice-not-so-much) of companies consider themselves paperless.” [—Corp! Magazine](https://www.corpmagazine.com/industry/technology/82-percent-companies-still-spending-billions-paper/) [![New Checklist: Is Document Imaging Right For You?](https://no-cache.hubspot.com/cta/default/380750/551987bd-5b42-4d01-a83f-49f752724661.png)](https://cta-redirect.hubspot.com/cta/redirect/380750/551987bd-5b42-4d01-a83f-49f752724661) With cloud servers and apps like Monday, Trello, and Evernote replacing paper calendars, notebooks, and whiteboards, it seems crazy to think that less than 20% of all companies in 2020 operate digitally. Not so crazy, though, when you consider that computers weren’t even part of the office environment 40 years ago. Let’s take a look at the brief history of paper to digital documentation and nail down when paper processes will finally go digital. [Read More](https://blog.mesltd.ca/a-brief-history-of-paper-to-digital-documentation) Topics: [paper usage](https://blog.mesltd.ca/topic/paper-usage), [paper documents](https://blog.mesltd.ca/topic/paper-documents), [manual document filing](https://blog.mesltd.ca/topic/manual-document-filing), [process management](https://blog.mesltd.ca/topic/process-management), [document management trends](https://blog.mesltd.ca/topic/document-management-trends), [document management](https://blog.mesltd.ca/topic/document-management), [business process automation](https://blog.mesltd.ca/topic/business-process-automation), [digital transformation](https://blog.mesltd.ca/topic/digital-transformation) ## [3 Reasons to Protect Paper Documents](https://blog.mesltd.ca/3-reasons-to-protect-paper-documents) Posted by [Mike Lynett](https://blog.mesltd.ca/author/mike-lynett) on Aug 4, 2017 11:00:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/27038405_s.jpg) ](https://blog.mesltd.ca/3-reasons-to-protect-paper-documents) A paper-based archive requires a lot of work to b maintained in an excellent condition. After all, paper is a pretty vulnerable material.  Have you introduced any protective measures when it comes to the safety of your business documents? If the answer is negative, the time is right to start thinking about ensuring the integrity of your archive. Paper documents are vulnerable in many ways and here are some of the main reasons why you should start thinking about their protection. [Read More](https://blog.mesltd.ca/3-reasons-to-protect-paper-documents) Topics: [protecting paper documents](https://blog.mesltd.ca/topic/protecting-paper-documents), [paper documents](https://blog.mesltd.ca/topic/paper-documents) ## [The Negative Financial Implications That Come With An Office Full of Paper](https://blog.mesltd.ca/the-negative-financial-implications-that-come-with-an-office-full-of-paper) Posted by [Robert Adshead](https://blog.mesltd.ca/author/robert-adshead) on Jan 25, 2017 11:00:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/42646297_s.jpg) ](https://blog.mesltd.ca/the-negative-financial-implications-that-come-with-an-office-full-of-paper) Businesses deal with all kinds of operational costs. Some of these are much easier to cut out than others. While most focus on the largest types of corporate expenditure, there’s one costly item that often remains out of the equation. This costly item is office paper. [Read More](https://blog.mesltd.ca/the-negative-financial-implications-that-come-with-an-office-full-of-paper) Topics: [paper documents](https://blog.mesltd.ca/topic/paper-documents) ## [Will Paper Documents Ever Truly be a Thing of the Past?](https://blog.mesltd.ca/will-paper-documents-ever-truly-be-a-thing-of-the-past) Posted by [Scott Kimura](https://blog.mesltd.ca/author/scott-kimura) on Sep 9, 2016 11:00:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/44683568_s.jpg) ](https://blog.mesltd.ca/will-paper-documents-ever-truly-be-a-thing-of-the-past) For years, businesses have been told that a paperless office is truly the way of the future. However, during day to day business operations you likely still use paper documents as a way to keep information moving and within your line of sight. This forces one to think, will paper documents ever truly be a thing of the past? Or, are we destined to keep paper documents floating around the office regardless of the technology that comes our way? 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