Document scanning turns paper files into digital documents. Document management is a system that tracks digitized documents, ensuring accountability, transparency, organization, knowledge retention, shareability, and productivity.

Cost-efficiency and productivity are vital to every business's bottom line. If your employees are spending precious time searching for documents in disorganized binders and file cabinets, you're losing out on efficiency and money. 

Past practices of keeping large format documents in a hard copy form are quickly going the way of the dodo. In an increasingly digital world, it's getting harder to justify boxes of file folders that take up so much space they need their own storage facility to protect. 

The times are a-changing, and they're changing fast. What used to be standard business practices, like filing all your documents, are now considered wasteful compared to their modern alternatives.

Organizations lose out on 21.3% of their productivity due to problems related to document management.

Currently, about 95% of business information exists in the form of paper documents. It’s a startling statistic, given the rapid technological advancements in the business world over the last few decades. 

Businesses value the information stored in their documents and losing such documents may be detrimental. Accidents happen in the workplace. Employees may mistakenly shred documents that have important information.

We all know that we have a role to play when it comes to protecting the planet. This is why more and more business owners and employees are trying to create a paperless environment. It’s not just about that, though; the benefits of going paperless extend a lot further than this. You can expect to run your business much more efficiently, as it will be easier to source the documents you need. You can collaborate with greater ease too. You will also save yourself a lot of physical space in your office, and we all know that this is at a premium today. The argument for becoming a paperless company is very compelling, to say the least. The only trouble is that a lot of business owners don’t know where to start. The very thought seems overwhelming and the task seems too mammoth, so it keeps getting put to the back of the to-do list. With that being said, read on to discover the benefits of being a paperless business, as well as some useful tips and pieces of advice on how to achieve this. 

In the current business environment, companies are using paper documents throughout the day. They’re creating working contracts with clients. They’re designing new products and printing design sheets. They’re sending out invoices. Each of these processes can create thousands of documents over time. In managing this large number of documents, it’s important that you use a digital system that can scan the data and then store it within a versatile document management system. But to enter the documents into your system, you must first have several thousands of documents scanned.

One of the key considerations for businesses is how to handle their paper documents when the document is no longer being actively used within the office space. Many companies are now taking the time to ensure that their records are scanned and placed into an online cloud storage system. Let’s review a few of the business process benefits of scanning paper records.