5 Signs Your Document Management System is Failing

Posted by Robert Adshead on Jan 6, 2017 11:00:00 AM

The right document management system allows you to focus on what is important instead of wasting time tracking down documents and figuring out which is the latest version. Unfortunately, not every document management system works as you expect, and even if a system does, it has to be implemented correctly.

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Topics: document management system

Can Small Businesses Afford a Document Management System?

Posted by Robert Adshead on Nov 4, 2016 11:00:00 AM

It is expected that small business have to go without some of the services that medium and large businesses enjoy. Often, whether you can have a special service it all comes down to the cost. When it comes to managing your documents, it is just as important for small businesses to have a document management system as it is for any other company.

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Topics: document management system

How Metadata Standards Can Improve Your Document Management System

Posted by Robert Adshead on Apr 1, 2016 9:35:00 AM

Reaping maximum value from the capabilities of modern technology means using the best digital tools and strategies. The foundation of building a digital business is switching to a paperless office and using a document management system that can handle your voluminous document cache. While these two steps alone will enhance every element of your business' operations exponentially, this is only the first step. Next, you need to invest in metadata.

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Topics: document management system, metadata, Document Management and ECM

Why a Document Management System is Part of Modern Manufacturing Processes

Posted by Kevin D'Arcy on Mar 18, 2016 9:35:00 AM

You're a modern manufacturer. But what does this mean? Being modernized will require you to take many steps. For your industry, the most apparent steps to take include getting more advanced machinery and operation software. In order to become a truly modern manufacturer, though, you will need to look beyond your primary manufacturing tools.

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Topics: document management system, manufacturing

Document Management Systems & Business Continuity

Posted by Kristen Bowers on Mar 9, 2016 9:35:00 AM

In order to optimize the growth of your business, you have to plan for the future. To this end, one of the most important steps that you need to take is to create a business continuity plan. Let's take a look at why implementing one of these plans is so valuable for your business, and how you can get your plan started today.

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Topics: document management system, business continuity, Document Management and ECM

7 Key Features Your Electronic Document Management System Must Deliver

Posted by Robert Adshead on Feb 12, 2016 9:35:00 AM

It's clear that you are going to need an electronic document management system to effectively manage all of your digital documents. Even when they are computer files, managing a high volume of documents isn't easy. Not all document management systems, however, are the same. You must use discretion when choosing one for your company. To help you choose the right document management system, we're going to take a look at seven features that yours simply must deliver.

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Topics: document management system, document management software, Document Management and ECM

6 Questions to Ask Your Document Management System Provider

Posted by Kristen Bowers on Dec 25, 2015 9:35:00 AM

It is clear that going digital and investing in a document management system will improve your business' efficiency and save you money. Choosing a document management system, however, is not a simple choice. In addition to choosing the software that you will be using, you have to make sure that you are working with a document management system provider that can help guarantee the effectiveness of your system.

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Topics: document management system, Document Management and ECM

5 Accounts Payable Challenges That Can Be Overcome With a Document Management System

Posted by Mike Lynett on Oct 16, 2015 9:35:00 AM

Effectively managing your accounts payable is a critical business process that guarantees you can obtain the necessary assets to keep your business going without overpaying. That being said, you will face many accounts payable challenges as time goes on. The single most powerful tool that you can invest in to overcome some of your biggest accounts payable challenges is a digital document management system. Here are five of the biggest challenges related to your accounts payable that a digital document management system can resolve quickly:

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Topics: document management system, accounts payable

How to Build a Business Case for a Document Management System

Posted by Kevin D'Arcy on Oct 15, 2014 4:47:00 PM


While the benefits of a document management system can be multiple, building a business case in order to achieve buy-in from executives and upper management often requires a bit more than a bullet list of potential advantages. This is because implementing a file management system requires the investment of time and money, as well as a change management initiative to make sure you reap the potential benefits of the system.

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Topics: document management system, build a business case

The Disadvantages of Using a Shared Drive to Manage Documents

Posted by Kevin D'Arcy on Aug 26, 2014 12:59:00 PM


As digital technology has permeated all areas of business, many organizations have made the transition from paper document management to an electronic system. Most commonly, they manage documents via a shared company drive which contains all necessary records and documents needed for the business to operate. While shared drives offer a number of advantages over paper-based systems, they still have significant downfalls. Below are some of the most common problems with shared drives being used to manage documents.

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Topics: document management system, shared drives

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