Planning for The Implementation of an Enterprise Content Management System

Posted by Mike Lynett on Jul 29, 2016 11:00:00 AM

When you’re planning to implement an enterprise level content management system, you need a flawless plan that will make sure the transition goes smoothly. When tens, if not hundreds, of employees rely on a content management program or software to do their jobs correctly, transitioning to a new program could result in a huge financial loss if errors occur. When you begin this transition, consider the following:

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Topics: ECM document management software, ECM

Assessing Your Company's Need for ECM Software

Posted by Kristen Bowers on Jul 27, 2016 11:00:00 AM

If you’re considering implementing ECM software, there are many things you need to consider. This change is major in an organization, and forces employees to adapt to a new system that they may or may not be comfortable with. When you are thinking of this change, fully assess your company’s need for ECM software by utilizing the following steps.

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Topics: ECM document management software, ECM

Top 6 Reasons for Going Green with Document Management

Posted by Kevin D'Arcy on Mar 17, 2011 8:41:05 AM

1. Save money on paper and shipping – and reduce your environmental footprint at the same time. A study of four customers by Oracle Corporation (a sponsor of the AIIM Green ECM site) quantified the direct cost and environmental savings from driving paper out of core processes through deployment of document management technologies.

Organization

Paper cost savings

Shipping cost savings

Trees saved

Barrels of oil saved

Pounds of carbon emissions avoided

Embry Riddle University

$47,324

$100,000

309

882

176,264

Swedish Medical

$36,000

$200,000

235

1,764

352,527

Emerson Process

$574,354

$158,074

3,754

1,395

278,627

Standard Forwarding

$15,668

$60,932

102

538

107,401

2. Increase the effectiveness of core processes. Think about the benefits of document management technologies in a single core process – finance. Driving paper from financial processes allows an accounts payable group to pay invoices faster, taking advantage of discounts for early payment. It allows an accounts receivable group to improve cash flows and reduce the days that sales are outstanding. The cost of processing an invoice can typically be cut by a factor of 10, creating savings that drop directly to the bottom line. These kinds of savings can usually be replicated in other paper‐intensive processes, yielding BOTH bottom line AND green benefits.

3. Truly integrate your field operations. The application of distributed capture technologies – using a scanner in a field office to process locally created paper and electronically store it in a central location – is a true no‐brainer for most organizations. Distributed capture solutions often pay for themselves just through savings in courier and shipping costs. But taking courier and overnight services off the road also translates into significant direct environmental benefits.

4. Reduce real estate costs. Less paper means fewer filing cabinets means less real estate ‐‐ which reduces cost, but also significantly reduces your environmental footprint.

5. Improve employee productivity. By digitizing as much information as possible, you set the stage for allowing employees much greater flexibility in their working arrangements and for much more effective collaboration independent of geography. Which also translates into less real estate and less travel and a reduced carbon footprint – and happier employees.

6. Reduce off‐site storage costs. Off‐site storage of paper is expensive, often requiring rental and maintenance fees as well as significant transportation costs to the facility. All of which represent a significant burden on the environment compared to a document management solution.

This article was original written and shared with permission by AIIM.org. For more information on Green ECM, visit http://www.aiim.org/green‐ecm

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Topics: AIIM, document management software, document scanning, going green, ECM, sustainability, Document Management and ECM

Planning For A Successful Document Management Solution

Posted by Kevin D'Arcy on Jan 3, 2011 8:10:55 AM

Want to make sure your document management/ECM solution is a success? Join Kevin D'Arcy, VP of MES Hybrid Document Systems, as he outlines 8 key points to make your document management project a success.

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Topics: ECM, document imaging, Document Management and ECM

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