Shared Drives and Their Document Management Pitfalls

Posted by Kevin D'Arcy on Jul 1, 2020 7:30:00 PM

Your company made the switch to digital and you haven’t looked back. Things are more productive than ever, you’re saving money hand over fist in your new smaller space (because all those archived documents converted into invisible files that don’t require a 3000 square foot facility), and your data security is lock-tight—oh yeah!

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Topics: share information, Digital Document Services, shared drives, shared documents

The Infamously Inefficient Heather Hoarder

Posted by Kevin D'Arcy on Sep 14, 2017 10:09:31 AM

Heather Hoarder is one of the most infamous members of your Information Chaos Team. Every file is "hers" and they are too valuable to share with anyone else in the office.

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Topics: Document Management Toronto, Document Management Solutions in Ontario, Digital Document Services

The Financial Significance of Forgetful Frederick

Posted by Kevin D'Arcy on Sep 14, 2017 9:57:22 AM

When you look at your Information Chaos Team Forgetful Fredrick may seem like a guy with good intentions but when it comes to managing your information he's a financial black-hole on your office. He checks out files, never brings them back and when confronted about it can’t remember doing it or swears he brought them back.

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Topics: Document Management Toronto, Digital Document Services

Everything You Need to Succeed With a Digital Document Strategy

Posted by Kristen Bowers on Jun 9, 2017 11:00:00 AM

One of the overwhelming responses to digital documentation is one of pure gratitude. The longer it has been since a company implemented their digital document strategy, the harder it is for employees and management to imagine going back to the days of hard copies. You may hear the occasional story of a transition gone wrong. Even these stories usually have a happy ending when the problems are resolved.

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Topics: Digital Document Services

How to Slowly Transition to a Digital Document Storage Solution

Posted by Mike Lynett on Jan 4, 2017 11:00:00 AM

While there have been numerous debates on different areas of technology, one of the few areas where there is universal agreement is the need for a digital document storage solution. The biggest problem with the transition is how difficult and costly it can be when it is not done right. Of course, you have to be careful when you implement your digital document storage solution, it isn’t something that you should rush.

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Topics: Digital Document Services

The Types of Digital Documents You Should be Using

Posted by Scott Kimura on Nov 13, 2015 9:35:00 AM

Going paperless will save your organization a great deal of time, money and space. Creating a paperless office, however, isn't as simple as copying your paperwork to a digital format. In addition to having a document management system to handle it all, you need to understand what types of digital documents you should be using. Although every company's needs will differ, you should keep the following factors in mind when determining what types of digital documents your office needs:

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Topics: Digital Document Services, digital documents, Document Management and ECM

Encouraging Employee Adoption of Document Management Systems

Posted by Kristen Bowers on Oct 14, 2015 9:35:00 AM

Document management systems are outstanding resources for improving your data security, saving money and enhancing productivity. Because of this, you have probably already decided to invest in a document management system for your company. However, implementing your new document management system isn't as easy as setting it up and telling your employees that it's ready to use. If everyone isn't on board with the adoption of a document management system, then your company's productivity could be reduced. You need to be proactive about getting your employees to adopt this new technology. Here are our tips on how to do so:

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Topics: Digital Document Services, Document Management and ECM

3 Digital Document Services that Will Elevate your Document Management Process

Posted by Kevin D'Arcy on Oct 29, 2014 9:30:00 AM

Document management is an important facet of any organization, regardless of size or industry. From an operational perspective, efficient document organization processes help improve productivity, improve customer service, and ensure that employees are equipped with the information they need to do their jobs effectively. From a legal perspective, it helps your organization remain compliant to record retention laws.

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Topics: Digital Document Services, Document Managing Process

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