Preparing Your Documents for On-Site Document Scanning Services

Posted by Robert Adshead on Sep 2, 2022 8:00:00 AM

Many organizations using a document scanning service feel safer using on-site scanning services. Although on-site document scanning doesn’t necessarily mean the process will be more secure, it can prove to be more cost-effective when handled properly. Here we offer tips on preparing your documents for on-site document scanning services to ensure the process goes smoothly.

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Topics: document imaging, on site scanning

5 Tips for a Successful Document Imaging Project

Posted by MESHDS on Mar 8, 2022 9:00:00 AM

Taking on a document imaging project involves organizing by the type of document, integrating document management software, and staying committed to the goal. Many document imaging projects fail because of hardware and storage issues. Being limited by the technology you choose is a big setback in and document scanning project. Fortunately, you can avoid setbacks by getting organized early.

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Topics: document scanning, document imaging

18 Questions To Ask A Document Scanning Company

Posted by MESHDS on Oct 21, 2020 11:17:00 AM

You’ve decided to become a paperless office—great move!—and the first thing you need to decide is how to find the right document scanning company to digitize your old paper records. Paper records are critical assets. They’re your documented business history. When you choose a scanning company, your documents must be in safe and reliable hands throughout the chain of custody. 

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Topics: Document scanners in Ontario, Records Scanning in Ontario, document imaging, Document Scanning in Ontario, questions to ask

Document Imaging vs Scanning: What's the Difference?

Posted by Andrew D'Arcy on Sep 10, 2019 8:43:00 AM

Did you know that it can actually cost companies up to $20 in labor to file their own documents? Surprisingly, it can even cost hundreds of dollars in labor to fix misfiled documents and resend lost paperwork too.

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Topics: document imaging

5 Common Mistakes People Make When Imaging Documents

Posted by Scott Kimura on Sep 30, 2016 11:00:00 AM
Imaging documents is a crucial part of your business' operations, so you must get it right. To this end, you must know common document imaging mistakes and how you can avoid them. That being said, let's take a look at the top five mistakes made while imaging documents, and how you can avoid them.
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Topics: document imaging

Make Document Imaging Your Priority at the End of the Fiscal Year

Posted by Kevin D'Arcy on Aug 24, 2016 11:00:00 AM

The end of the fiscal year can be an overwhelming time for your business, no matter what industry your company is in. From small businesses to enterprise corporations, the fiscal year end means seemingly endless filing, reporting, planning and ensuring that every piece of important documentation from the past year is taken care of. When your office or offices run off of paper documents and invoices, it can be very difficult to get important work done on time, as documents are passed between hands and departments.

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Topics: document imaging

4 Sources of Historical Information Saved by Document Imaging

Posted by Robert Adshead on Jul 15, 2016 11:00:00 AM

Recent advances in document imaging have allowed historical records, photos, books and many other types of significant artifacts to be preserved for future generations in digital form. Today, there are countless initiatives worldwide working to digitize and catalogue important information not only to prevent its deterioration, but to make it accessible to a larger audience.

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Topics: document scanning, document imaging

Business Records Retention Schedule for Small Business

Posted by Robert Adshead on Jun 3, 2015 9:35:00 AM

Managing documents is not at the top of an entrepreneur’s favourite activity list. Maintaining original records has long been a dilemma for companies of any size. In the past, businesses that generated a high number of transactions were inundated with paper in the form of invoices, receipts, reports, correspondence and tax returns. Papers were shuffled from desks, cash registers and retail counters into banks of filing cabinets and eventually into boxes in some sort of storage area. As time passed and the business grew, the problem of document storage and retrieval became more and more acute. Space that should be used to generate income became dead space. Revenues that could be reinvested were used to pay for more and more storage.

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Topics: document scanning, document imaging, records retention

How to Get Your Document Imaging Project Plan off the Ground

Posted by Kevin D'Arcy on Oct 22, 2014 10:00:00 AM
When the disadvantages of managing paper documents become too taxing on a business, creating a document imaging project plan for digitizing documents is the next logical step. The operative word here is “plan” – if your organization is gearing up to transition into an electronic management system, there needs to be a strategy in place. One of the biggest issues faced in this regard is not just creating such a strategy, but also getting the ball rolling so that it becomes actionable. Here are the steps you need to be taking in order to get your document imaging project plan off the ground.
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Topics: document imaging

In-House Scanning vs. Document Scanning as a Service

Posted by Kevin D'Arcy on Jul 10, 2013 5:02:45 AM

So you've decided to take the plunge and scan all those paper files that have been cluttering up your office for decades. The cabinets upon cabinets of paper that have caused you and your staff to lose countless hours searching for lost or misplaced records. Finally, everything is going to be available right from your desktop, laptop, tablet or smartphone. This is a terrific move and one many before you have taken; but where do you start?

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Topics: MES Hybrid Document Systems, Document Scanning Toronto, document scanning, document imaging, document scanning services

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