Automate Your Business Mail Processing With a Digital Mailroom

Posted by MESHDS on Feb 22, 2021 8:16:00 AM

The way businesses conduct their daily operations evolves with time. A few decades ago, enterprises carried out all their operations in-house. In the last decade, the trend toward outsourcing certain business functions caught on. Outsourcing repetitive tasks and non-core business functions to external service providers became the norm. Now, Business Process Outsourcing (BPO) is an accepted and desirable practice. 

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Topics: business processes, mailroom, digital mailroom

Scan to Zero: A Winning Action Plan for your Downsizing Initiative

Posted by MESHDS on Feb 15, 2021 8:30:00 AM

The COVID-19 pandemic thrust the work-from-home (WFH) model on many organizations. Younger generations of tech-savvy employees took to it enthusiastically. WFH became a convenient and attractive option for employees who needed greater flexibility on the home-front—such as those caring for young children or ailing family members. 

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Topics: scan to zero

How do I find document scanning services near me?

Posted by MESHDS on Feb 8, 2021 8:30:00 AM

In the current business environment digitizing is a necessity for most organizations. Whether you are a growing company, a multi-location company or a company with a remote workforce, digitization gives your employees easy access to information, and keeps them well-informed.  It secures a competitive advantage, increases accountability within the organization, improves operational reliability, and avoids duplication.

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Topics: Document Scanning in Ontario, Document Scanning Services in Ontario, document scanning services

7 Key Features of an Electronic Document Management System (EDMS)

Posted by MESHDS on Jan 18, 2021 3:35:00 PM

We live in a fast-paced virtual world, where document digitization is no longer optional for businesses. And even when business information is digitized, managing a high volume of files is not easy. An efficient EDMS cuts through the disorder and simplifies the document management process. Organizations acknowledge a clear and definite need for an electronic document management system (EDMS) that effectively manages their digital documents. Implementing an EDMS is critical for organizations today.  Without the ability to create, process, manage, transfer, and share electronic documentation, they cannot remain competitive or react to dynamic marketplace changes. However, not all document management systems make the cut. Organizations must ensure that certain key features are present in the EDMS solution they deploy. Here's a look at some of these features:

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Topics: Ontario document management, Document management software in Ontario, electronic document management

Enterprise Document Scanning: Taking Steps Towards a Paperless Future

Posted by MESHDS on Jan 11, 2021 12:29:00 PM

Up until a few years ago, the concept of enterprises going paperless was simply an idea—an aspirational goal. And enterprises did very little groundwork to get there. Paper records dominated every aspect of the workplace, from incoming mail and meeting invites to invoices, taxation documents, and payroll exercises. 

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Topics: Document scanning Markham, Document Scanning in Ontario, enterprise document scanning

Measure The Impact of Your Paperless Office

Posted by MESHDS on Jan 4, 2021 8:00:00 AM

So your organization is now paperless! You belong to an elite club of organizations that have achieved a paper-free workplace. But the paperless state is not a one-and-done sort of story. Maintaining a paperless workplace is a challenge—fighting the inflow of paper documents takes work. 

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Topics: paperless office, paperless, productivity

You Ditched Paper (hooray!)—Follow These Paperless Office Best Practices

Posted by MESHDS on Dec 21, 2020 8:30:00 AM

For decades, organizations used filing cabinets stuffed with paper to organize their business information. There wasn’t an alternative. Now, the scenario has changed completely—paper documents are no longer considered the ideal way to store business records. Organizations around the world have transitioned to a paperless work environment. 

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Topics: paperless office

7 Limitations of Paper Documents—Get Off Paper in 2021

Posted by MESHDS on Dec 14, 2020 3:11:00 PM

For centuries, paper documents anchored the world when it came to record-keeping and business communication. Fifty years ago, there were simply no alternatives to paper documents. Businesses stored vital records in stacks of paper files. 

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Topics: paperless office, paper documents

Not digital yet? Here are 5 Tips For Protecting Paper Documents

Posted by MESHDS on Dec 7, 2020 8:30:00 AM

2020 was a leap year for the document management industry. Businesses still holding onto paper went digital—finally. It’s a two-part process: paper is scanned and then paper is shredded. But some businesses are still waiting in line for their own digital revolution. Until a high-volume scanner comes along and turns those old paper records (that are expensive to store and cumbersome to retrieve) into lightweight electronic files, you are obligated to take care of them. In most industries, regulations require retention. That means keeping documents for a defined period until their expiration date. While we recommend a solid paperless office strategy for all forward-thinking companies, here five tips to secure and protect physical documents from potential threats in the meantime. 

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Topics: paper scanning, paperless office, how to scan documents, protecting paper documents, paper documents, scan to zero

Archive Document Scanning: The Affordable Road to Entirely Paperless

Posted by MESHDS on Nov 20, 2020 8:30:00 AM

As we move faster toward an increasingly digital world, the importance of digitizing data makes its way to the top of corporate productivity lists. The trend toward going digital accelerated as companies realized its many benefits in the last decade. The pandemic fast tracked digital adoption and businesses, not already fully-digital, scrambled to keep pace. 

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Topics: Archiving Documents, archiving documents in Ontario, digital archives

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