Document management and archiving are crucial across various sectors in any organization that handles a significant amount of information. Whether dealing with physical or digital records, an effective strategy ensures that documents are easily accessible, secure, and preserved over time. This guide will explore essential practices and techniques to help you manage and organize documents more effectively, enhancing efficiency and compliance.

Managing and efficiently retrieving documents is crucial for success. An Electronic Document Management System (EDMS) is an indispensable tool for any business looking to optimize the handling of its digital documents. Beyond mere storage, an EDMS revolutionizes access, management, and critical information security. 

In today's digitally-driven world, the importance of document archiving cannot be overstated, particularly when it comes to safeguarding sensitive information. Document archiving — storing documents securely and organized for long-term retention — has become a cornerstone of data security. This practice ensures the preservation of vital records and is critical to protecting them from unauthorized access and potential breaches.

Summary: From malware to hackers to corporate cybersecurity and organized crime, information security has a brief but eventful history. Here we discuss the history of information security and how it has evolved throughout the digital age.

With most businesses going digital, more personal information is left vulnerable than ever before. The General Data Protection Regulation, or GDPR, was put in place to ensure private data stays private. The law covers national data across the EU and countries that sell to or interact online with EU citizens. That means that while the GDPR is an EU regulation, Canadians are still affected.

What is GDPR?

Back in 2016, the European Union passed a bill to introduce the Global Data Protection Regulation. The purpose of the legislation was to define the legal rights of EU citizens in relation to their data and to enforce regulations on the data controllers and processors who hold that data. The GDPR will be introduced on the 25th May 2018, and will put impose sanctions on businesses that don’t safeguard the data they process. 

When your company has sensitive data on hand, it's important that you protect this information with secure document management software. If you don't then you are leaving this information vulnerable to theft, destruction and loss. If you don't know that you are running the type of business that needs secure document management software, however, then you probably won't invest in it. To give you a better idea of whether or not you need secure document management software, let's take a look at five types of companies that usually don't know that they need it.

As the way we use technology evolves, so do the ways in which we protect ourselves. In this regard, data security has grown a great deal. Let's take a look at how the evolution of digital security has shaped the latest trends in this area.

Your company holds a lot of data. Managing it all isn't very easy. You can, however, make this process much easier with a strong data organization system. One of the keys to this is to have a system that is fully up to date with the latest best practices and technologies for data management.

You don't have to be a document management expert to know whether or not your data organization system is outdated. All you need to do is look for the following five signs:

Your company's data influences every element of your operations, from your customer service to your taxes. Due to its importance, you must always strive to protect your company's data. In order to prevent any of your important data from being lost, stolen or destroyed, you will need some data protection in the workplace. Here are some steps you can take to improve your data protection.