File management software has been around for at least a decade. In its earliest forms it was concerned mostly with keeping things organized and saving space, today it includes support for multi-national companies and large scale operations that share data globally.

A paperless office will save you money and exponentially improve your organization's operational efficiency. While simply having a paperless office will allow you to reap both benefits, getting the most out of operational efficiency will require more than storing all of your documents as digital files. This will require software systems to streamline the management of your digital documents. But, with a host of software programs to choose from, which do you choose? To help you make the best choice for your company's needs, we are going to take a look at the best software solutions for a paperless office.

As digital technology continues to strengthen its presence as an invaluable business tool, we must strive to find ways to maximize the benefits that we can get from it. Improving your company's technological capabilities, however, is not just all about purchasing the latest, greatest computers, routers, etc.

File management isn’t given the attention it deserves by businesses, whether small companies or large enterprise organizations. Most don’t even question their entrenched file management practices, paying little mind to the inefficiencies inherent in physical filing cabinets or disorganized shared drives. But, consider the following:

• The average worker spends 40% of their time simply looking for the information they need to do their job.
• It costs $25,000 to fill a four drawer filing cabinet.
• Poor file management systems result in misplaced documents – and the average cost to find a single misfiled document is $120.

Going “paperless” is no longer just an eco-trend—it is an absolute necessity to keep businesses organized, competitive and innovative. Have you been thinking about making electronic file management software a part of your daily office routine? Here are some signs that you’re ready to make the switch.