Access information when, where and how you need it with document scanning

Why should we consider scanning our files?
There are several reasons businesses consider scanning their files; including:

• Space; paper filing systems take up a considerable amount of office space, space that could be better used by productive employees.

• Disaster Recovery Planning; no one likes to think about the worst case scenarios, but those who do are the ones who end up on top. Imagine a fire or flood happened in your office and you lost all your paper files tomorrow. What would that mean for your business? Scanned documents can easily be backed up and recovered from multiple locations with speed and ease.

• Productivity; employees spend about 40% of their time looking for information they need to make decisions. Searching through paper files is, to say the least, time consuming and unproductive. With document scanning your staff can find the information they need in a matter of seconds.

When people think of document scanning, we often visualize a standard 8.5 x 11in sheet of paper. However, many businesses may have unique file management needs that fall outside of these dimensions. Digital images can be created for almost anything, making document scanning a flexible file management solution.

Going “paperless” is no longer just an eco-trend—it is an absolute necessity to keep businesses organized, competitive and innovative. Have you been thinking about making electronic file management software a part of your daily office routine? Here are some signs that you’re ready to make the switch.

One of the most common questions we face on a day to day basis is "How do you convert my paper files into digital images?". It's not a surprising question, the process watching 200 boxes of documents leave your office for scanning and come back on a hard drive about the size of a deck of cards is a pretty amazing. The truth is the entire event is a systematic process with a heavy focus on security and quality.

So you've decided to take the plunge and scan all those paper files that have been cluttering up your office for decades. The cabinets upon cabinets of paper that have caused you and your staff to lose countless hours searching for lost or misplaced records. Finally, everything is going to be available right from your desktop, laptop, tablet or smartphone. This is a terrific move and one many before you have taken; but where do you start?

For decades, companies have relied on microfilming technologies to preserve their important documents. However, today’s digital world has brought the future of microfilming to a crossroads. Newer, more affordable and easy-to-use alternatives have caused many businesses to reassess their options.

Is your desk more paper then desk? Going digital with document management and document scanning services may sound ideal, but how do you cost justify the change? Well the below infographic can be a handy tool to help build a business case for document management software and document scanning services.

Microfilm scanning in Ontario allows you to safely archive fragile documents. If you want to preserve delicate documents indefinitely, like newspapers, blueprints, drawings, maps and more, microfilming is a great choice to make information readily available well into the future.

Just like accounting, marketing and other core functions, document management software plays a crucial role in business operations. Companies depend on the flow of information. And, document management affects how information is used throughout the organization. Given this importance, it deserves to be integrated with the organization’s strategic planning initiatives.

Growing in popularity over the years, document scanning is quickly becoming a mainstay in all types of organizations. This increased pervasiveness creates a more competitive landscape. Businesses have access to more innovative features at lower costs.