Does the thought of archiving your records make you break out in a sweat? If your staff threatens a revolt whenever you suggest an office organization project, you need a way to make the process simple and headache-free.
Top 4 benefits to electronically archiving documents
Hazards of not electronically archiving documents
Archive Writing puts your digital images onto microfilm. In more technical terms, it produces a technology-independent analogue back-up of your digital records.
Whether you are a small business or large corporation, chances are you deal with at least some paper on a regular basis or you have paper files from previous years that have not yet been converted into digital format. Either way, you have a few options: 1) leave it as is because being paperless is not a priority for your company; 2) go paperless but still keep paper or microfilm records; 3) scan and archive all of your documents on your own; or 4) get an archive writing system or company to help you go completely paperless and maintain that status as your company grows.
For archiving documents, microfilm has been a popular choice for decades. It was originally developed in the 1800s and gone mainstream by the early 20th century.
If you really want to protect your important documents online and offline, the best way to do that is to archive them. Archiving documents is a safe and effective way to make sure that they're protected even if something happens to your computer's hard drive. You can have your documents archived online so they're "in the cloud" but still completely protected from hackers and other harm. There's minimal risk, but there's a lot of benefits to having your documents backed up in a location that's not on your computer or in your home.
Ontario document archiving has been faced with many challenges in today’s business environment. Companies have many different types of data sources, some of which are relational databases, document repositories, email stores and file servers. Increasing the challenges of managing this complex environment are corporate acquisitions, regulatory compliance, information governance and mandates to reduce operational cost through vendor and infrastructure consolidation.
Ontario document archiving is used to store millions of records, statements, policies, images and other types of documents. Archiving relies on indexes and metadata associated with each individual document. This information aids in discovery, content validation, storage organization, retrieval, distribution and delivery of the documents in the archived system.
Archiving documents in Ontario can take many forms. Paper documents can be digitized to PDF formats. Digital data can be stored on CDs, DVD, flash drives and magnetic tape. And, all forms of documents can be transferred to microfilm. Microfilming provides an excellent disaster recovery strategy that more and more companies are using.
To compare microfilm to digital methods for archiving documents in Ontario, it’s important to look at the various methods for digital storage. Microfilming basically provides one method. However, digital storage can be accomplished by using hard disks, CDs, DVDs, flash drives and magnetic tapes. Each of these formats has pros and cons.
Archiving documents in Ontario can take many forms. Paper documents can be digitized to PDF formats. Digital data can be stored on CDs, DVD, flash drives and magnetic tape. And, all forms of documents can be transferred to microfilm.