Whether you are a small business or large corporation, chances are you deal with at least some paper on a regular basis or you have paper files from previous years that have not yet been converted into digital format. Either way, you have a few options: 1) leave it as is because being paperless is not a priority for your company; 2) go paperless but still keep paper or microfilm records; 3) scan and archive all of your documents on your own; or 4) get an archive writing system or company to help you go completely paperless and maintain that status as your company grows.
Benefits of an archive writing system or company
Longevity – You may pride yourself on your scanning abilities and the fact that your company is totally paperless, but can you ensure that 20 years down the road your predecessors will be able to read these files? With an archive writing system from MES Hybrid Document Systems you don’t have to worry about that. We will help you manage your documents for years to come. With the way technology is advancing it is important to have someone that will keep you and your company up-to-date so that you can continue to grow and advance with the world around you.
Security – Securing your important documents is essential. Especially when dealing with sensitive material, you need to ensure that no one can access the information outside the people you designate. This is particularly important in the medical field, government, and banking. You also need to make sure that the documents you archive are going to be there when you go back to access them. Technology is amazing, but sometimes it can be easy to lose information involuntarily and if you don’t have it backed-up that could mean big trouble.
Ease – With an archive writing system you don’t have to worry about scanning, organizing and backing up your documents. We will do it all for you on a consistent basis. This will allow you to focus your resources on more important issues in your business. It will also make it very easy to access and share your documents online or through a database. If you work from home, have offices in other states or you do a lot of international business and travel, you can access your important documents from virtually anywhere.
An archive writing system with MES is easy, permanent and secure, and smart. It will help your business success and growth and can turn your office into a well-organized, well-operated place.