Whether your organization still stores and generates paper records, has gone digital, or straddles both sides of the fence, electronic document and records management systems protect your valuable information. However, with the advancement of document management technology and digitization, there are always opportunities to improve your records management process. Here we share the five best records and information management techniques using records management best practices.

An archives and record management plan may seem like something only large businesses need, but the truth is that most businesses can benefit from a well-thought-out plan. The difference is that you may not need the large, complex system used by large companies. Unless your company has only five or fewer people, you could stand to benefit from an archives and record management plan.

Record management legislation has been behind the times for years, due to the continued expectation that digital records are similar to paper records. Since the two have numerous differences and governments are beginning to understand these differences, you will soon be dealing with increasingly-complex legislation in this vein.

If you work in an office, you have some kind of record management. Even if it is simply filing cabinets, you’ve got a process in place to make sure that you find crucial documents when you need them. But not all record management systems are created equal. Many paper-based systems and inefficient shared drives cause delays in processes and create a lack of visibility in your overall system.

Is your business disaster proof? No building, or location is 100% safe, and there’s always the risk that disaster can strike and you need to be ready. You’ve likely already purchased insurance to protect your critical business assets in case of damage - that’s because you know the importance of mitigating risk. But have you done the same with your records with a records management system?

In part 3 of this blog post we discussed the challenges educational facilities face in regards to student records management and how a document management company’s records management solutions can address these challenges. In this blog post we will discuss the key challenges educational facilities face in regards to facility records management and how a document management company’s records management solutions can also help address these challenges.

Educational institutions also face a number of key challenges in regards to facility services document management. Similar to student records, facility services documents are not commonly stored in a central repository, which makes collaboration, disaster recovery and remote access more difficult if not impossible. Additionally, these institutions lack the ability to manage internally and externally created document and drawings in various formats and struggle greatly with retention control.

In part 2 of this blog post we discussed the benefits of a high quality document management company’s record management solutions. In this blog post we will discuss the challenges educational facilities face in regards to student record management and how quality student record management solutions can address these challenges.

Educational institutions face a number of key challenges in regards to student records management including the fact that too often at these institutions information and documents are being doubled and triple keyed due to the lack of a central repository. Additionally, records managers spend too much time dealing with dated technology as opposed to focusing on their core business tasks.

In part 1 of this blog post we discussed the fact that educational institutions in need of a secure online record management solution to store and protect their facility and student records need to look no further than their local document management company. In this blog post we will discuss the benefits of high quality record management solutions.

Document management companies implement departmental and campus wide educational facility and student records management solutions for colleges and universities as well as K-12 institutions. These document management solutions allow educational institutions of all sizes to increase employee productivity, eliminate manual paper processes and reduce waste.