In part 3 of this blog post we discussed the challenges educational facilities face in regards to student records management and how a document management company’s records management solutions can address these challenges. In this blog post we will discuss the key challenges educational facilities face in regards to facility records management and how a document management company’s records management solutions can also help address these challenges.
Educational institutions also face a number of key challenges in regards to facility services document management. Similar to student records, facility services documents are not commonly stored in a central repository, which makes collaboration, disaster recovery and remote access more difficult if not impossible. Additionally, these institutions lack the ability to manage internally and externally created document and drawings in various formats and struggle greatly with retention control.
High quality records management solutions allow these educational institutions to gain positive control and accountability over their facility records and allow these companies to access and update these documents electronically. Additionally, these solutions allow educational institutions to implement cost-effective archival processes and reduce the operating costs related to interaction with the records in their archives.
If you are considering replacing, upgrading or adding to an existing record management system, consider your local document management company. A quality document management company will work with your institution to diagnosis, recommend and implement a records management solution that will address your needs. They will meet with you to discuss your business requirements in detail and recommend the document management solution that is best suited to your educational institution.
For more information about student records management, continue to visit our blog or contact MES Hybrid Document Systems