Kevin D'Arcy

Kevin is the Chief Strategy Officer with Hybrid Document Systems and is tasked with developing, communicating, executing, and sustaining strategic initiatives. The core focus of these initiatives will include the flexibility to conduct business in ways our clients are familiar with and velocity to adapt and grow at the same fast pace as their business does.

Recent Posts

What is the most important decision in buying a document management system?

Posted by Kevin D'Arcy on Feb 9, 2018 11:09:14 AM

What a great question! There are a number of factors that go into evaluating a document management system (DMS) that you’ll want to consider.

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Topics: document management requirements, Document Management and ECM

A Guide to the GDPR in Canada

Posted by Kevin D'Arcy on Jan 26, 2018 2:08:38 PM
For quite some time, there’s been considerable panic about a piece of European legislation called the Global Data 
Protection Regulation (GDPR). The GDPR, set to go live in May 2018, outlines new measures that businesses must take in order to lawfully hold the data of EU citizens. In essence businesses need to ensure consent is obtained for all data held as well as implementing internal processes to guarantee that data is protected. 
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Topics: document security, data security, information security, government security, data compliance laws, compliance, GDPR

8 Tips to Get Your Paperless Project Back on Track

Posted by Kevin D'Arcy on Jan 10, 2018 1:29:24 PM

It's not uncommon for a paperless project to get off track. Other issues come up, people live, priorities change, budgets shift. Whatever the reason you can easily get it back on track by following these 8 simple steps.

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Topics: paperless office

The Damaging Effects of Spilly Steven

Posted by Kevin D'Arcy on Dec 4, 2017 12:05:08 PM

Every office is made up of individuals, but when you start to examine workplaces around the country and the people who work there, you start to notice patterns of behaviour that repeat from office to office, coast to coast. While some of these characters are funny or quirky, others can be quite destructive, and one such person is Spilly Steven. This member of your office chaos team is known for his carelessness and clumsiness, and his recklessness can wreak havoc in the workplace.

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Topics: Document Management and ECM

2017 Q3 Document Management & Scanning Trends

Posted by Kevin D'Arcy on Oct 16, 2017 12:00:10 PM

Humans are very adaptable creatures who evolved to survive our changing landscape, so it’s no surprise that our technology is always evolving and improving right along with us. And while we may not think about document management and scanning as an industry at the forefront of the latest tech, this field is, in fact, always keeping up with, implementing, and adapting to the newest innovations, which lead to quarterly trends that you can track and follow.

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Topics: paperless office, Document Management and ECM

The Infamously Inefficient Heather Hoarder

Posted by Kevin D'Arcy on Sep 14, 2017 10:09:31 AM

Heather Hoarder is one of the most infamous members of your Information Chaos Team. Every file is "hers" and they are too valuable to share with anyone else in the office.

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Topics: Document Management Toronto, Document Management Solutions in Ontario, Digital Document Services

The Financial Significance of Forgetful Frederick

Posted by Kevin D'Arcy on Sep 14, 2017 9:57:22 AM

When you look at your Information Chaos Team Forgetful Fredrick may seem like a guy with good intentions but when it comes to managing your information he's a financial black-hole on your office. He checks out files, never brings them back and when confronted about it can’t remember doing it or swears he brought them back.

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Topics: Document Management Toronto, Digital Document Services

How to Easily Become a Paperless Office

Posted by Kevin D'Arcy on Aug 18, 2017 11:00:00 AM


There was a time when the only way to store documents was on paper. As a result, among of the key features of many offices are the rows upon rows of filing cabinets packed with folders of paper. Today, companies have the option of reducing their dependence on paper documents. There are environmental benefits of doing away with paper as your business will be reducing its use of nonrenewable resources, but there are financial ones as well. Consider the following tips to ease the transition from paper-based to paperless.  

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Topics: paperless office

Top Shared Drive Issues Document Management Software Can Help

Posted by Kevin D'Arcy on Aug 9, 2017 11:00:00 AM


Is a document management system better than organizing documents in folder on a shared network? The simple answer is yes. A document management system increases the security and reduces the recovery time. It’s more convenient, more user-friendly and capable of enhancing productivity.

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Topics: shared drives, Document Management and ECM

What Pension Funds Document Scanning Services Can do for You

Posted by Kevin D'Arcy on Jul 28, 2017 11:00:00 AM


Both governmental and private pension funds deal with large volumes of documents pertaining to the portfolios of their clients. These documents usually feature sensitive data and they have to be managed in the most adequate way possible.

Pension funds document scanning services are an ideal solution because they can simplify the hefty, cumbersome process. The reliance on such a service can deliver excellent results, regardless of the fund’s size and the number of documents that it has to deal with.

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Topics: document scanning

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