Measure The Impact of Your Paperless Office

Posted by MESHDS on Jan 4, 2021 8:00:00 AM

So your organization is now paperless! You belong to an elite club of organizations that have achieved a paper-free workplace. But the paperless state is not a one-and-done sort of story. Maintaining a paperless workplace is a challenge—fighting the inflow of paper documents takes work. 

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Topics: paperless office, paperless, productivity

You Ditched Paper (hooray!)—Follow These Paperless Office Best Practices

Posted by MESHDS on Dec 21, 2020 8:30:00 AM

For decades, organizations used filing cabinets stuffed with paper to organize their business information. There wasn’t an alternative. Now, the scenario has changed completely—paper documents are no longer considered the ideal way to store business records. Organizations around the world have transitioned to a paperless work environment. 

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Topics: paperless office

7 Limitations of Paper Documents—Get Off Paper in 2021

Posted by MESHDS on Dec 14, 2020 3:11:00 PM

For centuries, paper documents anchored the world when it came to record-keeping and business communication. Fifty years ago, there were simply no alternatives to paper documents. Businesses stored vital records in stacks of paper files. 

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Topics: paperless office, paper documents

Not digital yet? Here are 5 Tips For Protecting Paper Documents

Posted by MESHDS on Dec 7, 2020 8:30:00 AM

2020 was a leap year for the document management industry. Businesses still holding onto paper went digital—finally. It’s a two-part process: paper is scanned and then paper is shredded. But some businesses are still waiting in line for their own digital revolution. Until a high-volume scanner comes along and turns those old paper records (that are expensive to store and cumbersome to retrieve) into lightweight electronic files, you are obligated to take care of them. In most industries, regulations require retention. That means keeping documents for a defined period until their expiration date. While we recommend a solid paperless office strategy for all forward-thinking companies, here five tips to secure and protect physical documents from potential threats in the meantime. 

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Topics: paper scanning, paperless office, how to scan documents, protecting paper documents, paper documents, scan to zero

Archive Document Scanning: The Affordable Road to Entirely Paperless

Posted by MESHDS on Nov 20, 2020 8:30:00 AM

As we move faster toward an increasingly digital world, the importance of digitizing data makes its way to the top of corporate productivity lists. The trend toward going digital accelerated as companies realized its many benefits in the last decade. The pandemic fast tracked digital adoption and businesses, not already fully-digital, scrambled to keep pace. 

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Topics: Archiving Documents, archiving documents in Ontario, digital archives

The 6 Benefits of a Well-planned Office Filing System

Posted by MESHDS on Nov 13, 2020 8:30:00 AM

Does your organization have a good filing system? Efficient document filing keeps important documents safe and well-organized. It protects sensitive data and ensures documents required for the completion of everyday operations are readily available.

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Topics: filing systems, document management services, manual document filing

What's the Best File Format for Storing Scanned Documents?

Posted by MESHDS on Nov 6, 2020 8:30:00 AM

Organizations are lining up paperless processes heading into 2021. Document scanning is part one on the road to managing information. But what happens after scanning and what’s the best way to go about storing scanned documents? Good questions! First, let’s talk about why businesses are going paperless, what the easy part of that process is, and what elements are more difficult to accomplish during digital transformation. 

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Topics: digital storage, document storage, secure document storage

18 Questions To Ask A Document Scanning Company

Posted by MESHDS on Oct 21, 2020 11:17:00 AM

You’ve decided to become a paperless office—great move!—and the first thing you need to decide is how to find the right document scanning company to digitize your old paper records. Paper records are critical assets. They’re your documented business history. When you choose a scanning company, your documents must be in safe and reliable hands throughout the chain of custody. 

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Topics: Document scanners in Ontario, Records Scanning in Ontario, document imaging, Document Scanning in Ontario, questions to ask

Scan Documents Properly in 3 steps (for the Best Results)

Posted by MESHDS on Oct 14, 2020 7:43:00 AM

 

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Topics: how to scan documents

From Paper to Digital: How the Document Scanning Process Works

Posted by MESHDS on Oct 7, 2020 8:18:00 AM

Do you have large backlogs of paper documents that need conversion to a digital format? 

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Topics: document scanning process, Document Scanner, Document Scanning in Ontario, document scanning services

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