Document management can be a real monster for businesses. This is especially true for document-heavy organizations dependent on paper and regulated by record retention laws. It can be difficult to decide the best course of action for your document storage solutions. Should you go paperless with a records scanning project? Do you need to ensure your paper records are retained? Would it make more sense to choose a combined solution? Our guide helps you answer these questions. We explain the differences between records scanning and records storage, including the costs, process, and typical applications, and provide case studies to help you decide if records scanning is right for your organization.

If you’re reading this blog, we feel congrats are in order. The decision to outsource your scanning project is the first step to revolutionizing your document management process, and this is big news for your business. However, while the decision is taking a step in the right direction, there’s a lot to consider before you commit to a document scanning company. Here we look at choosing a document scanning company perfectly suited for your document scanning project to make it as painless and profitable as possible.

Companies quick to learn that document management tools are a must to support a growing range of business needs have remained immune to digital disruptions. They identified the need to adopt digital management solutions to maintain control of their document and information management while automating business processes to improve workflow efficiencies. 

Storing business files requires planning, organization, and easy access to maintain business efficiency. Here we offer a complete guide to effective business document storage.

If your company struggles with multiple document sources, you know it impacts productivity, efficiency, and the ability to remain responsive to customer demand. If the cost of a project like scanning a box of documents is holding you back from going digital, keep in mind document management becomes far more time-consuming and costly when you work from different formats, storage systems, and outdated paper filing systems. Therefore, the real question should not be how much does it cost to scan documents but how much it costs you to store, search and share the paper documents stored in those boxes right now.

Creating a proper document workflow process contributes to increased productivity with a focus on higher-value tasks. When workflows are inefficient, it takes longer to complete administrative duties, creating a workforce focused on too many low-value tasks. Here we look at how proper document workflow can increase productivity to empower your workforce to become more strategic.

Many organizations using a document scanning service feel safer using on-site scanning services. Although on-site document scanning doesn’t necessarily mean the process will be more secure, it can prove to be more cost-effective when handled properly. Here we offer tips on preparing your documents for on-site document scanning services to ensure the process goes smoothly.

Scanning patient charts is one of the first steps for clinics, hospitals and other healthcare facilities to leverage technological advances to improve patient care. Digitizing medical records can improve how you protect your patients’ privacy while empowering your entire team to become more efficient. This allows you to focus on patients, so your level of care is improved. 

The decision to create digital files of your paper records is always a smart one. However, the bulk scanning process can get expensive if you waste time and money without a plan. Here we look at five tips to lower your document scanning project price so you see the best ROI for your digital transformation.

Improving accounts payable operations requires detailed attention to AP workflow. Because incoming invoices and outgoing payments help determine the amount of cashflow available, an efficient invoice processing system is crucial. One of the easiest ways to improve AP workflow is to introduce an automated workflow system. Here we explain how you can implement an accounts payable workflow automation strategy to help reap the benefits of efficient invoice processing.