If your company is still trying to find a balance between digital and paper document management, you can be sure your team is wasting time on manual tasks. Although you’re not the only organization finding themselves in this situation, most companies have faced their time of reckoning and are at some stage in their transition to digital document management. If the idea seems overwhelming, there are four common digitization solutions to make life easier:
In a world of remote work, a fast-changing business landscape, and customers who expect the world in the shortest amount of time, using paper-based processes is no longer a feasible option for your business.
Working with paper is like carrying around a cumbersome backpack crammed with a load of documents. Searching for a specific document from it is a frustrating experience—it takes time, and you may not eventually find what you need. Moreover, if you forget to carry a particular document in that backpack, you won't be able to get work done.
Topics: shared documents
Your human resources department handles a ton of paperwork every day.
From candidate searches and new employee onboarding to information governance and compliance, HR sets the benchmark for every employee in your organization. So, it is imperative for your HR team to demonstrate efficiency and accuracy in their operations.
Digitizing physical documents and automating HR processes eliminates mundane paperwork and allows your HR to focus on their core competencies and critical issues related to human resources management.
MES offers an HR records management system that combines digitizing, organizing, and securing critical HR documents and employee data.
Record storage facilities were the go-to for managing overflowing paper records with limited office space. However, advances in digitization make this method of document storage outdated. Considering the inefficiency of paper record management and filing cabinets, resorting to record storage facilities further complicates an already inconvenient solution. Here we look at the disadvantages of a record storage facility and how digitization makes on-site record storage easy.
Topics: records storage
Whether your organization still stores and generates paper records, has gone digital, or straddles both sides of the fence, electronic document and records management systems protect your valuable information. However, with the advancement of document management technology and digitization, there are always opportunities to improve your records management process. Here we share the five best records and information management techniques using records management best practices.
Topics: record management
Both document management systems (DMS) and content management systems (CMS) are designed to handle electronic documents. Sort of. While both offer solutions to help automate business information management, the two systems serve very different roles. A DMS provides an internal function allowing your team to create, track, share, and store digitized documents. A CMS, on the other hand, allows your team to store digital assets, create content and publish the content using a public-facing platform. Here we compare the similarities and differences between content management vs. document management to help you decide which one is right for you.
Businesses across the board—from micro-startups to large enterprises and every size in between are adopting digital practices in their daily operations.