After your documents are digitized by our team at MES Document Hybrid Systems, you may be wondering what’s next. Yes, these documents are now digital, safe in your backups and computer hardware, and easier to access than ever before, but did you know you can also make them interactive? DocuWare is MES’s first choice for document management software. Correctly managing your digital files can be difficult, especially with multiple users accessing them on a daily basis. Instead, a document management software makes it easy to ensure that everything is in the right place, at the right time, and easy to access when you need it.
Save Space
One of the biggest benefits of a document management software, is the benefit of space saved. Paper documents take up an incredible amount of physical space in the office, be it in filing cabinets and desk drawers, or storage rooms and lock ups. This space comes at a premium in cost, as companies work to make their offices more compact to save fees on commercial space. When you can access and manage all your documents online, you free up physical space for more important uses, and won’t fear the crashing down of boxes filled with confidential paperwork.
Automatic Organization
Once your documents are scanned, the DocuWare document management system automatically organizes them into the proper company names and categories by scanning the information on the page. This means that all of your documents for one company will be filed away together, kept in order of type, date, invoice number and more. At any time, you’re able to go into the settings and alter the way these documents are organized, to fit a pattern that suits you best.
Crowd Learning
Our document management software utilizes a technology called “smart learning” in order to best meet your needs. By intelligently indexing documents the moment you scanning it, any information can be added into the software by simply clicking it. The next time a similar document is scanned, the information you saved from the first will be automatically collected, saving you significant amounts of time. You can also benefit from other users utilizing this document management system, and can take advantage of their saving system should they have saved an invoice from the same sender.
Simplicity
The best thing about utilizing a document management software is simply the simplicity of use. This software makes it easy to use and interact with your documents, from scanning to saving, highlighting and revising when needed. Should you require a simpler way to save the space taken up by paper documents, an online digital document management software is the choice for you.