Whether you have a single file cabinet of aging documents or a warehouse full, keeping these items safe is always a priority. In the age of digitization, document scanning procedures seem like a good idea, but the thought of handling and scanning fragile paper documents may seem like an easy invitation to damage these important documents. How to scan old documents without damaging may sound nearly impossible, but here at MES Hybrid Document Systems we take this role very seriously.

Document privacy is of great concern for most organizations. When it comes to your important records, you can never be too careful. It’s important that your personal and confidential business information does not fall into the wrong hands. In fact, that’s likely the reason you are hiring a document scanning company to digitize your documents. When your information is digitized, not only will it become easier to access, it will be much more secure than your existing paper files.

Interactive document software is the next logical step to peruse after you digitize your document. Being able to interact with your image, not having it as just an image, can make your job incredibly easier. Consider these unique benefits of interactive document software, and learn why so many people already choose to use this revolutionary system.

When you choose to work with a document scanning vendor, there are a variety of things you need to consider. The safety and security of your documents will always be a priority, but so too are things like vendor quality control, accountability, professional certifications and clearances. It’s not just enough for a potential vendor to say that they’re able to do a high quality job, but be able to prove it. 

One of the most common document sharing solutions businesses across North America make use of is the shared network drive. For many organizations, a shared drive acts as a simple storage space for employees to keep their documents and share them with coworkers. However, for many employees, your company’s network drive may actually be a source of frustration that hinders their productivity. The following are some of the top signs that your shared network drive is simply not cutting it as a way to organize and manage your documents:

To push your business' growth, you will inevitably take on accounts payable. Managing these accounts, however, isn’t as simple as paying off a personal credit card. They become an integral part of your business’ operations that require workflows to effectively manage. From your initial purchase order to your final accounting reconciliation, you must closely oversee each step in the accounts payable cycle.

Your business has routine tasks that must be completed daily, weekly monthly and quarterly. In order to ensure that these tasks are completed with maximum efficiency and reliability, you must put business processes in place. In order to effectively replicate and improve upon a business process, you have to document it. Process documentation, however, can be a rigorous, time consuming process that can seem like it just isn’t worth your time.

Information technology resources are powerful, flexible and intuitive. This means that they will help your business a great deal, especially once you start integrating your documents into your IT infrastructure.

Your customers fuel your business. Because of this, a huge part of your business strategy should be focused on how you can obtain, retain and grow relationships with customers. This is your customer service strategy. One of the best ways to rapidly enhance your customer service strategy is with automation. Let’s take a look at how.

As your business starts to take advantage of digital technology, you must start looking at new ways to improve how you use your digital documents. To this end, one of the best steps that you can take is to invest in a secure remote access system. Here are the reasons why: