Microfilm is a wonderfully reliable medium. Unlike many other types of physical documents, it doesn’t rapidly deteriorate, and it takes up less space. Despite its benefits, however, microfilm is still a physical document. It takes up expensive space, is susceptible to sudden destruction and isn’t easy to manage. Digital documents on the other hand, are highly secure, adaptable, mobile and take up no additional space per document. That’s why you are starting a microfilm conversion process.

The more effective your document workflow processes are, the better your business will run. When you have a better document workflow, your company can react and adapt faster, operate more efficiently, and save more money. Because of this, you should be constantly seeking out new ways to improve your workflows. Here is how you can drastically improve your company's document workflows in a short time.

As your company's collection of data grows, you will need to find more effective ways to retain data that you don't regularly access, but need to retain. This is where data archiving comes in. However, data archiving isn't as simple as tossing your documents into a folder – digital or physical – that you won't access very often. Improper data archiving will make your documents harder to manage, cost you money and even cause accidental destruction. The only way to avoid this is to know what data archiving pitfalls there are, and how to avoid them. To this end, make sure to avoid the following errors associated with data archiving.

When your company has sensitive data on hand, it's important that you protect this information with secure document management software. If you don't then you are leaving this information vulnerable to theft, destruction and loss. If you don't know that you are running the type of business that needs secure document management software, however, then you probably won't invest in it. To give you a better idea of whether or not you need secure document management software, let's take a look at five types of companies that usually don't know that they need it.

In order to effectively manage your paperless office, you're going to need a good scanner to make converting physical documents to digital files easy. However, just any scanner won't do, especially when you're converting 11 x 17 documents.

As the way we use technology evolves, so do the ways in which we protect ourselves. In this regard, data security has grown a great deal. Let's take a look at how the evolution of digital security has shaped the latest trends in this area.

Reaping maximum value from the capabilities of modern technology means using the best digital tools and strategies. The foundation of building a digital business is switching to a paperless office and using a document management system that can handle your voluminous document cache. While these two steps alone will enhance every element of your business' operations exponentially, this is only the first step. Next, you need to invest in metadata.

Managing your records isn't as simple as placing them in a file folder. More documents have been created this millennium than all of human history combined. Your company has been a part of this massive influx of new data. In order to keep up with this, you must constantly work to enhance your records management. One of the best ways to do this is to find out what records management trends will be followed each year. Let's take a look at what is in store for 2016.

Your business processes are what allow your company to function. Without well-defined processes, your entire company would be randomly acting to pursue an unclear goal. A strong business process, on the other hand, will make your business run like clockwork. It is for these reasons that you should always seek to enhance a business process.

The government has a long list of regulatory requirements that you must adhere to. Keeping up with all of these requirements can seem overwhelming, but it doesn't have to be. When you have a document management system, regulatory compliance becomes much easier. Here is why: