Your company needs to start using electronic documents right now. This type of document is less expensive, more environmentally friendly and more efficient than its physical alternatives. The key to making the switch from physical documents to digital ones is your team. Your employees are the ones who will be using your newly digitized documents, so it's imperative that you prepare them for this change. To this end, you cannot assume that your employees will effectively adapt to electronic document management. You must make this happen. Here is how:

No matter what type of business you run, you rely on documents to help you run your company. The more effectively you are able to manage this paper, the smoother your business will run. That is why you need good paper management software. The best paper management software will save you hundreds of man hours - per employee - and make handling your documents easy.

How you store your documents matters. Storing your company’s documents in a centralized document repository is a smart idea. It ensures that all of your documents are stored in a secured location, and that you won’t have to worry about any stray data ending up in the wrong place. It will also increase the overall efficiency of your document storage by making it easier to find documents and reducing the storage space needed to save everything (multiple storage solutions waste space, because many of them won’t be filled up).

Technological advances in recent years have enabled businesses all over the world to enjoy the many benefits of highly efficient document management software. These powerful systems enable businesses in nearly every industry to optimize performance, cut costs, save valuable space and enhance security. But you need to find the best document management software to make the most of these benefits.

In 1978, Frederick Wilfrid Lancaster predicted that society would one day be entirely paperless. In those days, he had to rely on document archiving systems that were decidedly clumsy, and even he was convinced there was a better way to handle paper documents. In today's day and age, the choice for your document archiving system is torn between digital and paper.

For years, businesses have been told that a paperless office is truly the way of the future. However, during day to day business operations you likely still use paper documents as a way to keep information moving and within your line of sight. This forces one to think, will paper documents ever truly be a thing of the past? Or, are we destined to keep paper documents floating around the office regardless of the technology that comes our way?

Electronic records management has come a long way since the advent of the computer. While being able to store and access documents on a computer was a huge advancement for document management, recent years have seen an incredible explosion in technologies that directly impact how document management works. Today’s document management systems are highly efficient and powerful, resulting in increased productivity, less wasted time and great cost savings for businesses in nearly any industry.

With so many paper records tucked away in filing cabinets and storage boxes that have been untouched for years, a bulk scanning project is no small undertaking. There are so many steps required to turn your stack of documents into an easy-to-access digital database, from prep work to scanning, organizing and more.  

When you think about microfilm or microfiche, you may not think of a modern method of keeping and storing information. But, more companies and industries that you likely consider still have information stored on microfiche to this day. Problematically as this material ages it begins to decay and ruin the images and information within it, which is why so many industries are now considering microfiche scanning as a method to save documentation.

Organization can be difficult, especially when working with computers that have a search function for every level of file and folder. This can make digital documents and document scanning sound worrisome, as without a good organization process you may worry that documents will be lost or corrupted within your computer network. If you’re worried that digital documentation will make organization even more difficult for you, consider these options.