As the number of files your business creates starts to add up, the need for document management software becomes apparent. There are many document management software options out there. There are many capabilities that fall into the document management category. This means that each piece of software will have a unique set of capabilities and features. As such, it isn't immediately clear which one is right for you to use. Fortunately, you can make choosing the best document management solution for your organization's needs easy. You just have to know what you need. To this end, we are going to list the most important document management features that every business should have, and explain why you need them.

Nowadays, new data is created at lightning speed. To put this into perspective, the data created between 2011 and 2013 accounted for 90% of all of the data that had ever been created in the world. In the three years since, the pace at which data is created has rapidly accelerated.

As you seek ways to manage your digital documents, cloud file sharing has inevitably come up. Thanks to their huge popularity and some great marketing, many people only think of cloud file sharing services like Dropbox when considering the cloud. Although these are great resources for personal use, cloud file sharing services are not actual document management solutions, and should not be used by your business. Here is what makes Dropbox and its peers different from a cloud-based document management solution:

Going green can help protect the environment, boost your brand and save you money. However, just starting to think about how your business can go green can be daunting. With huge companies like Google spending billions on green initiatives, it can seem as though going green is well out of your reach. Fortunately, going green doesn't require an unlimited budget. Let's take a look at how your business can go green on a budget:

Your company holds a lot of data. Managing it all isn't very easy. You can, however, make this process much easier with a strong data organization system. One of the keys to this is to have a system that is fully up to date with the latest best practices and technologies for data management.

You don't have to be a document management expert to know whether or not your data organization system is outdated. All you need to do is look for the following five signs:

Your company's data influences every element of your operations, from your customer service to your taxes. Due to its importance, you must always strive to protect your company's data. In order to prevent any of your important data from being lost, stolen or destroyed, you will need some data protection in the workplace. Here are some steps you can take to improve your data protection.

Going paperless is a burgeoning trend in offices throughout the world. If you have considered going paperless, but aren't sure if it's worth the investment, then you should consider the following seven advantages of a paperless office:

When someone's personal data is lost or stolen, major problems ranging from difficulty accessing personal records to identity theft can occur. To help prevent these things from happening, the law places certain data protection responsibilities on companies like yours when you collect personal data from customers and employees. Non-compliance with these data protection responsibilities will cost your company, so it's important that you adhere to them. That being said, here are the most important responsibilities that you need to keep in line with, according to regulations set forth by the Office of the Privacy Commissioner of Canada: