Going paperless will save your organization a great deal of time, money and space. Creating a paperless office, however, isn't as simple as copying your paperwork to a digital format. In addition to having a document management system to handle it all, you need to understand what types of digital documents you should be using. Although every company's needs will differ, you should keep the following factors in mind when determining what types of digital documents your office needs:

When thinking about how to reduce paper use, investing in a digital document management system is just the beginning. You need to take steps to ensure the reduction of your paper use and allow for you to fully realize your document management system's capabilities. Your office has been relying on paper documents for years, so you can't simply do away with all of your paper at once. Here is how to reduce paper use without disrupting your business:

No matter how big your company is or what industry you operate in, information security is a concern. Your company's data is one of your most valuable assets; before you can protect your company against a threat, you need to understand what it is. To that end, consider how the following information security issues may be plaguing your business:

Emails have already become a primary element of business operations in nearly every industry. Keeping up with all of these correspondences has become a document management issue that must be handled before it gets too cumbersome to organize. You may be considering implementing an email retention policy to store necessary emails while deleting unnecessary ones to save storage space improve access to the emails you really need. In this blog, we’ll take a look at what an email retention policy entails.

Just because you have employees who are on the go doesn't mean that your ability to manage your documents should suffer. In the past, you had to wait for an on the go employee to get back to the office before they could share or interact with your company's documents. Mobile document management is changing this dramatically. Here are a few ways in which you can benefit from mobile document management right now:

This millennium, technology has advanced fast. Advancements have been so fast, in fact, that myths about the latest, greatest technologies persist in people's minds before they have even had a chance to interact with the technology. One such example is digital document management. Document management software (DMS) provides a myriad of commonly known benefits, but some are held back from using it by myths like the following:

Without your employees, your company simply cannot move forward. Occasionally, you will need new employees to fill voids and help your company grow. For this, you should be using document management to make the hiring and onboarding steps more efficient. Here is how doing so will help your hiring process:

For centuries, paper has been the dominant means of record keeping and communication. This has always been despite the fact that paper has a significant number of limitations that interfere with your ability to manage your documents. In recent years, however, the limitations of paper as a document management resource have become more glaring as newer technologies are developed to overtake paper as the primary document management resource. Here are seven of the biggest limitations of paper document use that can be easily overcome with a document management system upgrade:

Effectively managing your accounts payable is a critical business process that guarantees you can obtain the necessary assets to keep your business going without overpaying. That being said, you will face many accounts payable challenges as time goes on. The single most powerful tool that you can invest in to overcome some of your biggest accounts payable challenges is a digital document management system. Here are five of the biggest challenges related to your accounts payable that a digital document management system can resolve quickly:

Document management systems are outstanding resources for improving your data security, saving money and enhancing productivity. Because of this, you have probably already decided to invest in a document management system for your company. However, implementing your new document management system isn't as easy as setting it up and telling your employees that it's ready to use. If everyone isn't on board with the adoption of a document management system, then your company's productivity could be reduced. You need to be proactive about getting your employees to adopt this new technology. Here are our tips on how to do so: