Nowadays, new data is created at lightning speed. To put this into perspective, the data created between 2011 and 2013 accounted for 90% of all of the data that had ever been created in the world. In the three years since, the pace at which data is created has rapidly accelerated.

As you seek ways to manage your digital documents, cloud file sharing has inevitably come up. Thanks to their huge popularity and some great marketing, many people only think of cloud file sharing services like Dropbox when considering the cloud. Although these are great resources for personal use, cloud file sharing services are not actual document management solutions, and should not be used by your business. Here is what makes Dropbox and its peers different from a cloud-based document management solution:

Going green can help protect the environment, boost your brand and save you money. However, just starting to think about how your business can go green can be daunting. With huge companies like Google spending billions on green initiatives, it can seem as though going green is well out of your reach. Fortunately, going green doesn't require an unlimited budget. Let's take a look at how your business can go green on a budget:

Your company holds a lot of data. Managing it all isn't very easy. You can, however, make this process much easier with a strong data organization system. One of the keys to this is to have a system that is fully up to date with the latest best practices and technologies for data management.

You don't have to be a document management expert to know whether or not your data organization system is outdated. All you need to do is look for the following five signs:

Your company's data influences every element of your operations, from your customer service to your taxes. Due to its importance, you must always strive to protect your company's data. In order to prevent any of your important data from being lost, stolen or destroyed, you will need some data protection in the workplace. Here are some steps you can take to improve your data protection.

Going paperless is a burgeoning trend in offices throughout the world. If you have considered going paperless, but aren't sure if it's worth the investment, then you should consider the following seven advantages of a paperless office:

When someone's personal data is lost or stolen, major problems ranging from difficulty accessing personal records to identity theft can occur. To help prevent these things from happening, the law places certain data protection responsibilities on companies like yours when you collect personal data from customers and employees. Non-compliance with these data protection responsibilities will cost your company, so it's important that you adhere to them. That being said, here are the most important responsibilities that you need to keep in line with, according to regulations set forth by the Office of the Privacy Commissioner of Canada:

The average employee wastes over three weeks per year while they are on the job. This means that if you pay an employee $100,000 per year, then you are wasting nearly $6,000 annually – on just that one employee. Much of this waste comes from tasks that hinder your employee productivity, so you can save by cutting the fat out of a person's daily routines at your company.

In order to function, every business needs to generate and manage a large volume of documents. Yours in particular deals with enough documents that developing an effective document management system that will streamline all related tasks is important. While researching the best approach to the development of your system, you have inevitably come across various document management tools that are designed to enhance the process. They seem great, but should your business invest in them? There are several factors that you should consider before coming to a decision.

It is clear that going digital and investing in a document management system will improve your business' efficiency and save you money. Choosing a document management system, however, is not a simple choice. In addition to choosing the software that you will be using, you have to make sure that you are working with a document management system provider that can help guarantee the effectiveness of your system.