What Does a Document Control Specialist Do?

Posted by Kevin D'Arcy on Feb 13, 2016 9:00:00 AM
Typically a document control specialist is an employee with the responsibility of managing business documents and records to ensure accuracy, quality and integrity. They are often a vital part of ensure compliance with federal, provincial/state and local government regulations.
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Topics: document scanning, Document Management and ECM

7 Key Features Your Electronic Document Management System Must Deliver

Posted by Robert Adshead on Feb 12, 2016 9:35:00 AM

It's clear that you are going to need an electronic document management system to effectively manage all of your digital documents. Even when they are computer files, managing a high volume of documents isn't easy. Not all document management systems, however, are the same. You must use discretion when choosing one for your company. To help you choose the right document management system, we're going to take a look at seven features that yours simply must deliver.

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Topics: document management system, document management software, Document Management and ECM

The Challenges of a Paperless Office and How to Avoid Them

Posted by Kevin D'Arcy on Feb 10, 2016 9:35:00 AM


Going paperless will save your company thousands of dollars, reduce your effect on the environment, and increase your overall efficiency. Like anything else, however, a paperless office won't be perfect. There are a few challenges of a paperless office that you will face. Fortunately, all of them can be avoided if you know what to do.

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Topics: paperless office, paperless

Is Your Business Up-To-Date on Data Protection Compliance Laws?

Posted by Mike Lynett on Feb 5, 2016 9:35:00 AM

One of the biggest challenges that businesses will face in the near future is protecting data from theft. With a myriad of data thieves constantly developing sophisticated new ways to steal digital data, it has become apparent that organizations cannot protect valuable data on their own. To support you in the fight against data theft, governments have been establishing compliance laws designed to make it harder for a data thief to steal anything.

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Topics: data protection, data compliance laws

How to Choose Document Management Software

Posted by Kristen Bowers on Feb 3, 2016 9:35:00 AM

As the number of files your business creates starts to add up, the need for document management software becomes apparent. There are many document management software options out there. There are many capabilities that fall into the document management category. This means that each piece of software will have a unique set of capabilities and features. As such, it isn't immediately clear which one is right for you to use. Fortunately, you can make choosing the best document management solution for your organization's needs easy. You just have to know what you need. To this end, we are going to list the most important document management features that every business should have, and explain why you need them.

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Topics: document management software, Document Management and ECM

What Are Some Uses for OCR Software in a Business/Sales Environment?

Posted by Kevin D'Arcy on Feb 1, 2016 1:47:45 PM
One of the primary uses of OCR software is to make it easier and faster to find specific information across a collection of documents, down to the page/sentence/word. So if your business is spending an inordinate amount of time looking through old files to help you make more informed business decisions moving forward then OCR can be helpful. For example, you respond to a lot of RFP's then OCR can help you quickly locate similar questions and response from a previous RFP.
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Topics: document scanning, OCR

The Hidden Power of Document Metadata in Digital Transformation

Posted by MESHDS on Jan 29, 2016 9:35:00 AM

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Topics: digital office, metadata, Document Management and ECM

How Document Management Can Help Eliminate Information Silos

Posted by Robert Adshead on Jan 27, 2016 9:35:00 AM

Nowadays, new data is created at lightning speed. To put this into perspective, the data created between 2011 and 2013 accounted for 90% of all of the data that had ever been created in the world. In the three years since, the pace at which data is created has rapidly accelerated.

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Topics: Document Management and ECM

Why Cloud File Sharing Services are not Document Management Solutions

Posted by Kevin D'Arcy on Jan 22, 2016 9:35:00 AM

As you seek ways to manage your digital documents, cloud file sharing has inevitably come up. Thanks to their huge popularity and some great marketing, many people only think of cloud file sharing services like Dropbox when considering the cloud. Although these are great resources for personal use, cloud file sharing services are not actual document management solutions, and should not be used by your business. Here is what makes Dropbox and its peers different from a cloud-based document management solution:

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Topics: cloud storage, the cloud, Document Management and ECM

How Can Businesses Go Green on a Budget?

Posted by Mike Lynett on Jan 20, 2016 9:30:00 AM

Going green can help protect the environment, boost your brand and save you money. However, just starting to think about how your business can go green can be daunting. With huge companies like Google spending billions on green initiatives, it can seem as though going green is well out of your reach. Fortunately, going green doesn't require an unlimited budget. Let's take a look at how your business can go green on a budget:

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Topics: going green

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