In order to optimize the growth of your business, you have to plan for the future. To this end, one of the most important steps that you need to take is to create a business continuity plan. Let's take a look at why implementing one of these plans is so valuable for your business, and how you can get your plan started today.

Topics: document management system, business continuity, Document Management and ECM

Your HR team spends a lot of time on data entry and employee onboarding. This means that they routinely handle a lot of documents. Although necessary, these activities cost time and money. You shouldn't, however, just accept the burden of these expenses. Instead, you must minimize them by constantly making your data entry and employee onboarding process more efficient.

Topics: human resources, data entry

 

The biggest pain people experience with paperwork is that it stands in the way of them completing their strategic business objectives. That's it, plan and simple.

 

Now let me explain.

Topics: document scanning, paperless office, paperless, Document Management and ECM

To maximize the benefits of your digital documents, you must invest in a document management solution. This will streamline all of your capabilities related to your digital files. One of the most poignant benefits of a good document management solution is enhanced collaboration. Let's take a look at how document management enhances your employees' ability to work together with people both inside and outside of your organization.

Topics: Document Management and ECM

 

It's interesting, I think many people's first reaction to this would be "not in our lifetime" but this question actually reminds me of a story about my niece doing her homework one night. She was doing one of those exercises where you have to find a list of objects in a busy picture of a house and circle them. She got them all done except one, she tried and tried but couldn't find it. It's not that it was hidden particularly well it was because the object she was looking for was a tape recorder and believe it or not most kids today have no idea what a tape recorder is.

Topics: document scanning, paperless office, paperless, Document Management and ECM

When it's time for you to get rid of sensitive data, you must take extra care to make sure it is completely destroyed. When you delete a digital file off of your computer, it has not been completely destroyed. Instead, it has just been removed from your sight. Someone skilled enough with computer technology could still recover that file. To prevent this from happening, be sure to use total digital destruction methods to get rid of unwanted files that contain sensitive data.

Topics: digital files, digital destruction, data loss

You have invested in a document management system. It has transformed your office, and seemingly made everything your company does more effective. You can see that your document management system helps around the office, but you aren't sure how to measure the tangible value that you gain from it. You must be able to measure the value of your system in order to optimize its capabilities and to ensure that everyone within your organization fully understands the importance of using it.

Topics: document management tools, return on investment, Document Management and ECM

 

There are a number of ways you can address this challenge depending on the need and budget. For starters, I think it's important to identify there is a difference between electronic signatures and digital signatures. An electronic signature is typically a digital image of your signature (whether it's scanned or created digitally) that is placed as a layer over-top of the original document.

Topics: document scanning, Document Management and ECM

Like most businesses, you create tens of thousands of documents each year. Although they are necessary, these documents will quickly pile up. With limited office space and the inability to destroy these documents, managing them all can be a struggle. When such a large pile of physical documents gets stacked up in your office, it can feel as though you're drowning in paperwork.

If your office is being overwhelmed by physical records, you can do something about it. Let's take a look at what steps you can take if you are struggling with physical records management.

Topics: Records Management, physical records management, paper records management

 

You are right, the technology is available that provides us the tools for going paperless but it also represents a major change in the way we do business. In my experience, the lack of adoption company-wide, comes down to three things; cost, time and a willingness to change.

Topics: document scanning, paperless office, paperless, Document Management and ECM