---
title: 7 Advantages of a Paperless Office
description: Find out what advantages your office is missing out on by not going paperless!
image: https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-948684-waste-paper-products-xs_2.jpg
---

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# 7 Advantages of a Paperless Office

Posted by [Robert Adshead](https://blog.mesltd.ca/author/robert-adshead) on Jan 8, 2016 9:35:00 AM

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![7 advantages of a paperless office](https://blog.mesltd.ca/hs-fs/hubfs/Purchased_Images/photodune-948684-waste-paper-products-xs_2.jpg?width=420&name=photodune-948684-waste-paper-products-xs_2.jpg "7 advantages of a paperless office")

Going paperless is a burgeoning trend in offices throughout the world. If you have considered going paperless, but aren't sure if it's worth the investment, then you should consider the following seven advantages of a paperless office:

**  
You will immediately start saving**

One of the greatest advantages of a paperless office is its cost effectiveness. Although a single sheet of paper seems cheap, your paper costs will add up quickly. The average office worker uses over [10,000](http://www.thepaperlessproject.com/facts-about-paper-the-impact-of-consumption/) pieces of paper per year. In addition, maintaining paper records requires additional expenses, including storage space and even additional employees.

In a paperless office, the documents that you create don't cost any more than the electricity that you used to produce them.

**  
You won't lose documents**

Even with the most organized of filing systems, it is still easy for paper documents to get mixed up, lost or even accidentally destroyed. A paperless office won't have this problem, especially if start using an intelligent document management system, which will automatically index your documents for you, and make them easy to find with a simple search engine inquiry.

**  
You can better serve your customers**

When you are serving a customer, it helps to be able to access data relevant to your conversation. Even if you have the information you need in a paper office, chances are that a customer won't want to wait around for you to dig up a file every time they have a question or objection. The instant accessibility of digital documents gives you a huge advantage in these situations.

**  
Your entire office will be more efficient**

The management of physical documents wastes a lot of time. Every single time an employee takes the time to file a document, search for a piece of paper or destroy a physical record, he or she is wasting time. Each instance will waste anywhere from a few minutes to several hours. One of the biggest advantages of a paperless office is that all of these tasks can be completed in only a few seconds with the click of a button.

**  
You will save space**

As you create new paper documents, you start to wonder where it will all go. As the paper starts piling up, your office will start to feel smaller and more cluttered. You completely avoid this in a paperless office, because all of your data is stored either on a small storage device, or on a [remote cloud server](https://www.mesltd.ca/document-management-software/).

**  
****Your company will instantly become greener**

Going green is a mandate both to help the environment and to make your company more attractive to customers. When you stop using paper in the office, your business becomes exponentially greener, because the deforestation required to produce paper is a top contributor to carbon emissions and environmental destruction.

**Your data will be more secure**

Stealing paper data is as easy as bending over and picking it up. Even paper records kept under lock and key are easy to steal for anyone with a desire to access them. Paperless records aren't so easy to get into once you secure them. A secured paperless record will be scrambled, and only readable once the proper authentication information has been entered. This means that even if someone steals your storage device, they still won't be able to access the information inside.

**The time to have a paperless office is right now**

The advantages of having a paperless office cannot be ignored. By [using less paper](https://www.mesltd.ca/document-scanning-services/) in your office, you are enhancing your company's ability to succeed in both the short and long-term.

[![The Ultimate Beginner's Guide to Document Management](https://no-cache.hubspot.com/cta/default/380750/adddaf22-b477-438e-87db-3013ef17670c.png)](https://cta-redirect.hubspot.com/cta/redirect/380750/adddaf22-b477-438e-87db-3013ef17670c)

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- [MP20 (1)](https://blog.mesltd.ca/topic/mp20)
- [Medical Records Scanning (1)](https://blog.mesltd.ca/topic/medical-records-scanning)
- [Microfiche Digitization (1)](https://blog.mesltd.ca/topic/microfiche-digitization)
- [Microfiche Scanning (1)](https://blog.mesltd.ca/topic/microfiche-scanning)
- [Microfilm Digitization (1)](https://blog.mesltd.ca/topic/microfilm-digitization)
- [Microfilm scanning Markham (1)](https://blog.mesltd.ca/topic/microfilm-scanning-markham)
- [Microfilm scanning services Hamilton (1)](https://blog.mesltd.ca/topic/microfilm-scanning-services-hamilton)
- [Microfilming Hamilton (1)](https://blog.mesltd.ca/topic/microfilming-hamilton)
- [Microfilming in Ontario (1)](https://blog.mesltd.ca/topic/microfilming-in-ontario)
- [Ontario Document Archiving (1)](https://blog.mesltd.ca/topic/ontario-document-archiving)
- [Ontario Document Scanning (1)](https://blog.mesltd.ca/topic/ontario-document-scanning)
- [Ontario Microfilming (1)](https://blog.mesltd.ca/topic/ontario-microfilming)
- [Paper Waste (1)](https://blog.mesltd.ca/topic/paper-waste)
- [Patient Care (1)](https://blog.mesltd.ca/topic/patient-care)
- [Patient Records Management (1)](https://blog.mesltd.ca/topic/patient-records-management)
- [Records Scanning Service (1)](https://blog.mesltd.ca/topic/records-scanning-service)
- [Records Storage Facility (1)](https://blog.mesltd.ca/topic/records-storage-facility)
- [Records and Information Management (1)](https://blog.mesltd.ca/topic/records-and-information-management)
- [Scanning Documents (1)](https://blog.mesltd.ca/topic/scanning-documents)
- [Secure Storage (1)](https://blog.mesltd.ca/topic/secure-storage)
- [Types of EDMS (1)](https://blog.mesltd.ca/topic/types-of-edms)
- [UScan (1)](https://blog.mesltd.ca/topic/uscan)
- [ViewScan (1)](https://blog.mesltd.ca/topic/viewscan)
- [Webinar (1)](https://blog.mesltd.ca/topic/webinar)
- [Wide Format Scanners in Ontario (1)](https://blog.mesltd.ca/topic/wide-format-scanners-in-ontario)
- [accounts payable programs (1)](https://blog.mesltd.ca/topic/accounts-payable-programs)
- [accounts payable vs receivable (1)](https://blog.mesltd.ca/topic/accounts-payable-vs-receivable)
- [alternative to micrographics (1)](https://blog.mesltd.ca/topic/alternative-to-micrographics)
- [archive (1)](https://blog.mesltd.ca/topic/archive)
- [archive writing services (1)](https://blog.mesltd.ca/topic/archive-writing-services)
- [archive writing system (1)](https://blog.mesltd.ca/topic/archive-writing-system)
- [books (1)](https://blog.mesltd.ca/topic/books)
- [business continuity (1)](https://blog.mesltd.ca/topic/business-continuity)
- [business records (1)](https://blog.mesltd.ca/topic/business-records)
- [cheap microfilm prices (1)](https://blog.mesltd.ca/topic/cheap-microfilm-prices)
- [child protection information network (1)](https://blog.mesltd.ca/topic/child-protection-information-network)
- [content services (1)](https://blog.mesltd.ca/topic/content-services)
- [cost of document storage (1)](https://blog.mesltd.ca/topic/cost-of-document-storage)
- [cybersecurity (1)](https://blog.mesltd.ca/topic/cybersecurity)
- [data entry (1)](https://blog.mesltd.ca/topic/data-entry)
- [data hoarding (1)](https://blog.mesltd.ca/topic/data-hoarding)
- [data indexing (1)](https://blog.mesltd.ca/topic/data-indexing)
- [data loss (1)](https://blog.mesltd.ca/topic/data-loss)
- [data protection (1)](https://blog.mesltd.ca/topic/data-protection)
- [departmental scanners (1)](https://blog.mesltd.ca/topic/departmental-scanners)
- [digital destruction (1)](https://blog.mesltd.ca/topic/digital-destruction)
- [digital library (1)](https://blog.mesltd.ca/topic/digital-library)
- [digital office (1)](https://blog.mesltd.ca/topic/digital-office)
- [digital reel (1)](https://blog.mesltd.ca/topic/digital-reel)
- [document control (1)](https://blog.mesltd.ca/topic/document-control)
- [document imaging services (1)](https://blog.mesltd.ca/topic/document-imaging-services)
- [document management resources (1)](https://blog.mesltd.ca/topic/document-management-resources)
- [document solutions (1)](https://blog.mesltd.ca/topic/document-solutions)
- [e-forms software (1)](https://blog.mesltd.ca/topic/e-forms-software)
- [education (1)](https://blog.mesltd.ca/topic/education)
- [email retention (1)](https://blog.mesltd.ca/topic/email-retention)
- [enterprise document scanning (1)](https://blog.mesltd.ca/topic/enterprise-document-scanning)
- [future of microfilm (1)](https://blog.mesltd.ca/topic/future-of-microfilm)
- [future of micrographics (1)](https://blog.mesltd.ca/topic/future-of-micrographics)
- [hospital records management (1)](https://blog.mesltd.ca/topic/hospital-records-management)
- [how much paper do I have (1)](https://blog.mesltd.ca/topic/how-much-paper-do-i-have)
- [image verification (1)](https://blog.mesltd.ca/topic/image-verification)
- [information risk (1)](https://blog.mesltd.ca/topic/information-risk)
- [insurance (1)](https://blog.mesltd.ca/topic/insurance)
- [life after microfilm (1)](https://blog.mesltd.ca/topic/life-after-microfilm)
- [manufacturing (1)](https://blog.mesltd.ca/topic/manufacturing)
- [manufacuring (1)](https://blog.mesltd.ca/topic/manufacuring)
- [membership records (1)](https://blog.mesltd.ca/topic/membership-records)
- [mes hybrid document management syste (1)](https://blog.mesltd.ca/topic/mes-hybrid-document-management-syste)
- [microfilm alternatives (1)](https://blog.mesltd.ca/topic/microfilm-alternatives)
- [microfilm products (1)](https://blog.mesltd.ca/topic/microfilm-products)
- [microfilm reader printer (1)](https://blog.mesltd.ca/topic/microfilm-reader-printer)
- [microfilm replacement (1)](https://blog.mesltd.ca/topic/microfilm-replacement)
- [microfilm suppliers (1)](https://blog.mesltd.ca/topic/microfilm-suppliers)
- [microfilm toner (1)](https://blog.mesltd.ca/topic/microfilm-toner)
- [moving tips (1)](https://blog.mesltd.ca/topic/moving-tips)
- [network drive (1)](https://blog.mesltd.ca/topic/network-drive)
- [network scanner (1)](https://blog.mesltd.ca/topic/network-scanner)
- [network scanners Hamilton (1)](https://blog.mesltd.ca/topic/network-scanners-hamilton)
- [newspaper scanning (1)](https://blog.mesltd.ca/topic/newspaper-scanning)
- [on site scanning (1)](https://blog.mesltd.ca/topic/on-site-scanning)
- [on-site software (1)](https://blog.mesltd.ca/topic/on-site-software)
- [ontario library association (1)](https://blog.mesltd.ca/topic/ontario-library-association)
- [payroll (1)](https://blog.mesltd.ca/topic/payroll)
- [portable scanner (1)](https://blog.mesltd.ca/topic/portable-scanner)
- [process documentation (1)](https://blog.mesltd.ca/topic/process-documentation)
- [public scanning (1)](https://blog.mesltd.ca/topic/public-scanning)
- [questions about document scanning (1)](https://blog.mesltd.ca/topic/questions-about-document-scanning)
- [record scanning (1)](https://blog.mesltd.ca/topic/record-scanning)
- [records management laws (1)](https://blog.mesltd.ca/topic/records-management-laws)
- [remote access (1)](https://blog.mesltd.ca/topic/remote-access)
- [remote documents (1)](https://blog.mesltd.ca/topic/remote-documents)
- [resume screening (1)](https://blog.mesltd.ca/topic/resume-screening)
- [return on investment (1)](https://blog.mesltd.ca/topic/return-on-investment)
- [scanning patient files (1)](https://blog.mesltd.ca/topic/scanning-patient-files)
- [scanning services toronto (1)](https://blog.mesltd.ca/topic/scanning-services-toronto)
- [security (1)](https://blog.mesltd.ca/topic/security)
- [sharing documents (1)](https://blog.mesltd.ca/topic/sharing-documents)
- [shredding (1)](https://blog.mesltd.ca/topic/shredding)
- [spring cleaning (1)](https://blog.mesltd.ca/topic/spring-cleaning)
- [student information system (1)](https://blog.mesltd.ca/topic/student-information-system)
- [student records (1)](https://blog.mesltd.ca/topic/student-records)
- [time management (1)](https://blog.mesltd.ca/topic/time-management)
- [uman resources (1)](https://blog.mesltd.ca/topic/uman-resources)
- [version control (1)](https://blog.mesltd.ca/topic/version-control)
- [wireless network scanners (1)](https://blog.mesltd.ca/topic/wireless-network-scanners)
- [workplace security (1)](https://blog.mesltd.ca/topic/workplace-security)
- [zeta book scanner (1)](https://blog.mesltd.ca/topic/zeta-book-scanner)

[see all](https://blog.mesltd.ca/7-advantages-of-a-paperless-office#)

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### Address

200 Amber Street  
Markham, ON L3R 3J8

Phone: 905-475-9263

Email: [info@mesltd.ca](mailto:info@mesltd.ca)

Web: [www.MESLTD.ca](https://www.mesltd.ca)

## Embrace Paperless!

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### or

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