This is a question that we hear quite often. When we look at the majority of projects we are involved with, it consists of converting business documents into digital images. In some cases these images feed into the start of a business process, in other cases they are historical records that will only be used for reference. Regardless of how they will be used, all organizations agree, that ensuring the images will be accessible for years to come is of critical importance. That is why over 90% of the documents we scan on behalf of our clients are saved in PDF/A format. PDF/A essentially has all the same functionality of a regular PDF file format but has the added advantage of being archival.

Have you ever wondered about the significant impact that the document management process has on your business? Did you know that document challenges can decrease staff productivity by more than 21 percent, an Adobe survey suggests? Most professionals spend nearly 50 percent of their work time looking for information and they need about 18 minutes to locate a document.

Secrecy can make the difference between being the best, and being yesterday's news. In a world where prying eyes can steal trade secrets and sink corporations, your business needs document scanning services you can trust to keep your secrets locked down tight.

You may be set on implementing document scanning services for your business, and know that the benefits of a digital system are vast. But, are finances getting in the way? Depending on the quantity and quality of your paper documents, a scanning solution may be an upfront cost you’re not comfortable with. To help with these fees. IBM Global Financing is making up to 4 billion dollars available to companies just like yours.

Recent advances in document imaging have allowed historical records, photos, books and many other types of significant artifacts to be preserved for future generations in digital form. Today, there are countless initiatives worldwide working to digitize and catalogue important information not only to prevent its deterioration, but to make it accessible to a larger audience.

Making the switch from a paper-based document system to digital organization of your files can seem like an insurmountable task. After you have selected a reputable company to scan your documents, you may be left wondering what to do with the stacks of paper documents left behind.
Should you simply toss them in the recycling bin? Should you hang on to them, just in case?

Whether you have a single file cabinet of aging documents or a warehouse full, keeping these items safe is always a priority. In the age of digitization, document scanning procedures seem like a good idea, but the thought of handling and scanning fragile paper documents may seem like an easy invitation to damage these important documents. How to scan old documents without damaging may sound nearly impossible, but here at MES Hybrid Document Systems we take this role very seriously.

Document privacy is of great concern for most organizations. When it comes to your important records, you can never be too careful. It’s important that your personal and confidential business information does not fall into the wrong hands. In fact, that’s likely the reason you are hiring a document scanning company to digitize your documents. When your information is digitized, not only will it become easier to access, it will be much more secure than your existing paper files.

When you choose to work with a document scanning vendor, there are a variety of things you need to consider. The safety and security of your documents will always be a priority, but so too are things like vendor quality control, accountability, professional certifications and clearances. It’s not just enough for a potential vendor to say that they’re able to do a high quality job, but be able to prove it. 

In order to effectively manage your paperless office, you're going to need a good scanner to make converting physical documents to digital files easy. However, just any scanner won't do, especially when you're converting 11 x 17 documents.