Great question! It seems like a simple process to start scanning your documents to go paperless but as one of our clients once said to me "it's so much more than just scanning."
There are a number of products out there that can help you accomplish classifying all your electronic documents and applying bulk processing. There are entry level products available, typically designed for lower volume (500 documents a month), that are price friendly but tend not to be as feature rich as the professional level tools.
Topics: document scanning, paperless office, paperless, Document Management and ECM
The biggest pain people experience with paperwork is that it stands in the way of them completing their strategic business objectives. That's it, plan and simple.
Now let me explain.
Topics: document scanning, paperless office, paperless, Document Management and ECM
It's interesting, I think many people's first reaction to this would be "not in our lifetime" but this question actually reminds me of a story about my niece doing her homework one night. She was doing one of those exercises where you have to find a list of objects in a busy picture of a house and circle them. She got them all done except one, she tried and tried but couldn't find it. It's not that it was hidden particularly well it was because the object she was looking for was a tape recorder and believe it or not most kids today have no idea what a tape recorder is.
Topics: document scanning, paperless office, paperless, Document Management and ECM
There are a number of ways you can address this challenge depending on the need and budget. For starters, I think it's important to identify there is a difference between electronic signatures and digital signatures. An electronic signature is typically a digital image of your signature (whether it's scanned or created digitally) that is placed as a layer over-top of the original document.
You are right, the technology is available that provides us the tools for going paperless but it also represents a major change in the way we do business. In my experience, the lack of adoption company-wide, comes down to three things; cost, time and a willingness to change.
Topics: document scanning, paperless office, paperless, Document Management and ECM
Typically a document control specialist is an employee with the responsibility of managing business documents and records to ensure accuracy, quality and integrity. They are often a vital part of ensure compliance with federal, provincial/state and local government regulations.
One of the primary uses of OCR software is to make it easier and faster to find specific information across a collection of documents, down to the page/sentence/word. So if your business is spending an inordinate amount of time looking through old files to help you make more informed business decisions moving forward then OCR can be helpful. For example, you respond to a lot of RFP's then OCR can help you quickly locate similar questions and response from a previous RFP.
Topics: document scanning, OCR
After converting your paper documents to digital files, investing in a good document management system is the next step. This will make the management of your company's newly digitized documents as easy as a Google search. Because the document management solution is a brand new piece of software, you must prepare yourself for its integration by taking the following steps:
Topics: document scanning, digital documents, Document Management and ECM
Converting your business' records to digital files is a must. It will streamline your operations, save you money on paper and protect your company's data. That being said, you don't want your business documents to get mixed up in the scanning process right when you need them the most. So which of your business records should you scan first? To help you make the right choices during your business record conversion process, we are providing you with a universal guide for deciding the order in which your business records should be scanned.
Topics: document scanning, business records