The digital age is upon us and many companies are struggling to decide the way in which they are to solve the “paperless document storage” issue. How are we going to control and manage our documents if we truly no longer print and file documents in our workplace?

What a great question! There are a number of factors that go into evaluating a document management system (DMS) that you’ll want to consider.

Every office is made up of individuals, but when you start to examine workplaces around the country and the people who work there, you start to notice patterns of behaviour that repeat from office to office, coast to coast. While some of these characters are funny or quirky, others can be quite destructive, and one such person is Spilly Steven. This member of your office chaos team is known for his carelessness and clumsiness, and his recklessness can wreak havoc in the workplace.

Humans are very adaptable creatures who evolved to survive our changing landscape, so it’s no surprise that our technology is always evolving and improving right along with us. And while we may not think about document management and scanning as an industry at the forefront of the latest tech, this field is, in fact, always keeping up with, implementing, and adapting to the newest innovations, which lead to quarterly trends that you can track and follow.

Is a document management system better than organizing documents in folder on a shared network? The simple answer is yes. A document management system increases the security and reduces the recovery time. It’s more convenient, more user-friendly and capable of enhancing productivity.

At first glance, document storage costs appear to be significantly less than implementing document management system. However, you have to take into account the long-term savings because that is where you really see the true cost of both. While one either plateaus or goes up, the other will have cost savings for more than just storage costs.

Document management isn’t just a matter of convenience for your office—it can have a significant impact on the way you do business, something your customers will notice and appreciate. It’s hard to understate the importance of good customer service, regardless of industry or field, due to how intrinsically tied it is to your reputation—and how easily a minor headache or delay can send a dissatisfied customer to complain online.

Quality document management marks you with distinction as the kind of operation everyone wants to work with. How you work with documents is a testament to how you handle all important business. On the other hand, poor document management makes you look terrible in a lot of ways that are difficult to explain away.

If there is one truth of business that you can count on, it is that you will generate a huge amount of documentation. Whether you are maintaining billing statements, shipping manifests or tax records you will eventually run up against the fact that there is a limit to your capacity to maintain these records. Countless man hours are spent sorting, collating, relocating and purging these documents. It may seem that there is no other way to keep reliable records than heavy filing cabinets and countless long boxes practically bursting from the ever-growing surge of documents straining against their capacity.

Choosing the right document management system for seamless integration and enhanced productivity isn’t the easiest task out there. With so many possibilities to pick among, company owners and data managers may find it difficult to come up with an adequate selection.