Transitioning to a document management system can seem daunting, especially if you don’t know where to start. The decision to change the way your company handles files and records should be shaped by all aspects of your business needs. The following tips will help to make your transition successful.

Determine the strengths/weaknesses of your current system
Finding inefficiencies in document flow is the first step in determining what type of document management software to invest in. For example, a business that spends money couriering documents between offices could significantly reduce costs and increase productivity by investing in cloud-based software as it would provide a solution to share files from any device with an internet connection.

Topics: document management system, Cloud Computing, Document Management Toronto, Document Management and ECM

For organizations who are still paper-based or for those using, unstructured, network drives to store digital files this is a very common question.

Topics: organizing files, document management software, document management solutions, Document Management and ECM

When people think of document scanning, we often visualize a standard 8.5 x 11in sheet of paper. However, many businesses may have unique file management needs that fall outside of these dimensions. Digital images can be created for almost anything, making document scanning a flexible file management solution.

Topics: MES Hybrid Document Systems, Document Scanning Toronto, document scanning service, document scanning

Going “paperless” is no longer just an eco-trend—it is an absolute necessity to keep businesses organized, competitive and innovative. Have you been thinking about making electronic file management software a part of your daily office routine? Here are some signs that you’re ready to make the switch.

Topics: MES Hybrid Document Systems, document management software, Cloud Computing, Toronto, file management software, Document Management and ECM

Topics: MP20, Film Scanners, Rollfilm, microfilm, microfilm reader printer, FilePrint, microfilm toner, microfilm scanner, Microfilm scanning, Canon Microfilm, microfiche

One of the most common questions we face on a day to day basis is "How do you convert my paper files into digital images?". It's not a surprising question, the process watching 200 boxes of documents leave your office for scanning and come back on a hard drive about the size of a deck of cards is a pretty amazing. The truth is the entire event is a systematic process with a heavy focus on security and quality.

Topics: paper scanning, MES Hybrid Document Systems, Document Scanning Toronto, document scanning process, document scanning, document scanning services, Document Management and ECM

If you're like most organizations, your collection of paper files probably consists of filing cabinets, document shelving, record storage boxes and of course those loose documents piling up on everyone's desk.

Topics: paper scanning, document scanning, how much paper do I have, scanning services toronto, Document Management and ECM

Looking for an easy way to handle your document management process? A software program designed for this purpose can greatly improve your efficiency—while also eliminating many of the headaches that often come with document management.

At MES, we can provide document management software in Ontario for many local businesses, and we can create a custom-designed solution just for you.

Topics: Document management software Ontario, Document Management and ECM

Need to transition your microfilm archive into a digital format? You probably fear that it will be a costly and/or time-consuming process, one that will occupy your staff’s valuable time and disrupt your office’s normal routine.

Well, it doesn’t have to be that way. At MES, we are like microfilm magicians. We pick up your microfilm records and –like magic—turn them into digital files. Okay, it doesn’t really happen with the wave of a magic wand, but it will seem just as easy to you. That’s because we take care of the entire process for you, at our location, so you and your staff won’t even notice anything happening. There is no interruption to your workflow, and no distractions or inconveniences for your employees.

Topics: Film Scanners, microfilm, Microfilm scanning Markham

If your business relies on microfilm to store your records, you probably spend a good portion of your time on tasks related to saving and maintaining these files. A tool that can help with this process would surely eliminate a lot of stress and work from your day.

Topics: MES ViewScan, Film Scanners, microfilm