Are you questioning whether or not you can justify the transition from a paper based filing system to electronic document management solution? The real question should be “can you afford not to?” There are a lot of very expensive and unproductive soft costs associated with a paper filing system; so we ask you, is this really the best use of your staff’s time?

Employee Time Searching for Documents
A recent survey shows that employees spend 25% of their time just looking for information they need to do their job. On top of that, every week 42% of people use the wrong information to make decisions, requiring rework (read = more time, more money). An electronic filing system puts documents at the fingertips of every employee and manages version control, ensuring your staff are always working from the most current information.

Topics: Records Management, filing systems, document scanning, Document Management and ECM

Topics: document scanning, document imaging services, document scanning services, Document Management and ECM

Whether your company is just starting to convert documents into digital files, or you've been happily scanning for some time, there are clear advantages to investing in a network scanner. It goes far beyond having the trendiest office equipment; network scanners can significantly improve the efficiency of your day-to-day operations. Features include:

Topics: network scanner, share information, Document Scanner, Scanners

Transitioning to a document management system can seem daunting, especially if you don’t know where to start. The decision to change the way your company handles files and records should be shaped by all aspects of your business needs. The following tips will help to make your transition successful.

Determine the strengths/weaknesses of your current system
Finding inefficiencies in document flow is the first step in determining what type of document management software to invest in. For example, a business that spends money couriering documents between offices could significantly reduce costs and increase productivity by investing in cloud-based software as it would provide a solution to share files from any device with an internet connection.

Topics: document management system, Cloud Computing, Document Management Toronto, Document Management and ECM

For organizations who are still paper-based or for those using, unstructured, network drives to store digital files this is a very common question.

Topics: organizing files, document management software, document management solutions, Document Management and ECM

When people think of document scanning, we often visualize a standard 8.5 x 11in sheet of paper. However, many businesses may have unique file management needs that fall outside of these dimensions. Digital images can be created for almost anything, making document scanning a flexible file management solution.

Topics: MES Hybrid Document Systems, Document Scanning Toronto, document scanning service, document scanning

Going “paperless” is no longer just an eco-trend—it is an absolute necessity to keep businesses organized, competitive and innovative. Have you been thinking about making electronic file management software a part of your daily office routine? Here are some signs that you’re ready to make the switch.

Topics: MES Hybrid Document Systems, document management software, Cloud Computing, Toronto, file management software, Document Management and ECM

Topics: MP20, Film Scanners, Rollfilm, microfilm, microfilm reader printer, FilePrint, microfilm toner, microfilm scanner, Microfilm scanning, Canon Microfilm, microfiche

One of the most common questions we face on a day to day basis is "How do you convert my paper files into digital images?". It's not a surprising question, the process watching 200 boxes of documents leave your office for scanning and come back on a hard drive about the size of a deck of cards is a pretty amazing. The truth is the entire event is a systematic process with a heavy focus on security and quality.

Topics: paper scanning, MES Hybrid Document Systems, Document Scanning Toronto, document scanning process, document scanning, document scanning services, Document Management and ECM

If you're like most organizations, your collection of paper files probably consists of filing cabinets, document shelving, record storage boxes and of course those loose documents piling up on everyone's desk.

Topics: paper scanning, document scanning, how much paper do I have, scanning services toronto, Document Management and ECM