--- title: Document Management Blog | MES (46) description: Get updates and information from professionals on the MES Hybrid Document Systems blog! Contact us today to find out more! 905 475 9263 (46) --- Contact us today! [905-475-9263](tel:+19054759263) [![MES Hybrid Document Systems](https://blog.mesltd.ca/hs-fs/hubfs/Torontodocumentscanning_June2015/MES-Logo-Tagline2.png?width=492&name=MES-Logo-Tagline2.png)](https://www.mesltd.ca) ## [Why Not Protecting Paper Documents Can Harm Your Business](https://blog.mesltd.ca/why-not-protecting-paper-documents-can-harm-your-business) Posted by [Robert Adshead](https://blog.mesltd.ca/author/robert-adshead) on Jul 8, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-10033927-document-protection-flat-icon-xs_2.jpg) ](https://blog.mesltd.ca/why-not-protecting-paper-documents-can-harm-your-business) One of the most recent developments when it comes to improving your organization's operational efficiency is to go digital. By taking this step, you have given each member of your team the capability to handle tasks much more quickly and with fewer errors. Going digital has allowed you to mostly ignore your paper documents – which is a good thing, since [paper documents are expensive and difficult to manage](https://blog.mesltd.ca/when-do-i-have-too-much-paper). However, even if you rarely – or never – use them, protecting paper documents still needs to be a priority for your organization. Here is why: [Read More](https://blog.mesltd.ca/why-not-protecting-paper-documents-can-harm-your-business) Topics: [document security](https://blog.mesltd.ca/topic/document-security), [document protection](https://blog.mesltd.ca/topic/document-protection), [protecting paper documents](https://blog.mesltd.ca/topic/protecting-paper-documents) ## [Benefits of Hiring a Medical Document Scanning Service](https://blog.mesltd.ca/benefits-of-hiring-a-medical-document-scanning-service) Posted by [Larry Karatsoreos](https://blog.mesltd.ca/author/larry-karatsoreos) on Jul 3, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-3644168-medical-report-and-stethoscope-lying-over-xray-xs_2.jpg) ](https://blog.mesltd.ca/benefits-of-hiring-a-medical-document-scanning-service) Using digital medical documents – instead of paper – is absolutely the best course of action for all medical organizations. This is because it saves money, streamlines document accessibility and improves document security. This means not only creating digital documents for the future, but also converting your current paper documents to digital files. But, like all medical organizations, yours has mounds of paperwork that needs to be converted, so how should you go about making the switch? The best way to go about medical document scanning is to hire a professional service - and here is why: [Read More](https://blog.mesltd.ca/benefits-of-hiring-a-medical-document-scanning-service) Topics: [document scanning](https://blog.mesltd.ca/topic/document-scanning), [electronic medical records](https://blog.mesltd.ca/topic/electronic-medical-records), [medical document scanning](https://blog.mesltd.ca/topic/medical-document-scanning) ## [Explaining Human Resources Record Retention Requirements](https://blog.mesltd.ca/explaining-human-resources-record-retention-requirements) Posted by [Mike Lynett](https://blog.mesltd.ca/author/mike-lynett) on Jul 1, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-9437972-human-resources-concept-with-graph-analysis-and-business-reports-xs_2.jpg) ](https://blog.mesltd.ca/explaining-human-resources-record-retention-requirements) Because your organization's human resources department handles sensitive employee information, the Canadian government has certain requirements for managing any related records. This requires you to do more than keep everyone's social insurance number a secret. The federal government has several requirements for this. [Read More](https://blog.mesltd.ca/explaining-human-resources-record-retention-requirements) Topics: [human resources](https://blog.mesltd.ca/topic/human-resources), [record retention](https://blog.mesltd.ca/topic/record-retention), [Document Management and ECM](https://blog.mesltd.ca/topic/document-management-and-ecm) ## [Improving the Customer Service Experience With Records Management](https://blog.mesltd.ca/improving-the-customer-service-experience-with-records-management) Posted by [Scott Kimura](https://blog.mesltd.ca/author/scott-kimura) on Jun 26, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-2256868-customer-service-xs_2.jpg) ](https://blog.mesltd.ca/improving-the-customer-service-experience-with-records-management) The most valuable asset that your company owns is its brand, because this determines whether or not people will believe in your organization's capabilities and product value to buy what you are selling – regardless of how good your products and services are. A key factor in developing your brand is your customers' personal experience with your company. There are many ways to improve the customer service experience (personnel training, faster service, etc.). However, one way to improve customer service that you may not have considered is with better records management. [Read More](https://blog.mesltd.ca/improving-the-customer-service-experience-with-records-management) Topics: [document management company](https://blog.mesltd.ca/topic/document-management-company), [customer service](https://blog.mesltd.ca/topic/customer-service), [customer service experience](https://blog.mesltd.ca/topic/customer-service-experience) ## [6 Paperless Office Best Practices](https://blog.mesltd.ca/6-paperless-office-best-practices) Posted by [Kevin D'Arcy](https://blog.mesltd.ca/author/kevin-darcy) on Jun 24, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-369144-technology-xs_2.jpg) ](https://blog.mesltd.ca/6-paperless-office-best-practices) Going paperless is a must for your office for two important reasons: you will save a lot of money and make your office run much more efficiently. In order to get the most out of a paper-free office space, you need to have a set of best practices in place to streamline the process. That being said, here are six paperless office best practices that you need to implement as soon as you have [converted from paper to digital documents](https://www.mesltd.ca/services/document-scanning/): [Read More](https://blog.mesltd.ca/6-paperless-office-best-practices) Topics: [document scanning](https://blog.mesltd.ca/topic/document-scanning), [paperless office](https://blog.mesltd.ca/topic/paperless-office), [Document Management and ECM](https://blog.mesltd.ca/topic/document-management-and-ecm) ## [How to Better Manage Your Accounts Receivable Process](https://blog.mesltd.ca/how-to-better-manage-your-accounts-receivable-process) Posted by [Robert Adshead](https://blog.mesltd.ca/author/robert-adshead) on Jun 19, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/photodune-881513-account-overdue-xs_2.jpg) ](https://blog.mesltd.ca/how-to-better-manage-your-accounts-receivable-process) Your accounts receivable department is one of your most important assets and you should not take it for granted. Unlike cash, an accounts receivable account does not hold any guaranteed benefits for your company – at least until after it is paid in full. That being said, you can streamline the efficiency of your accounts receivable with the right process. Here is how to better manage your accounts receivable process: [Read More](https://blog.mesltd.ca/how-to-better-manage-your-accounts-receivable-process) Topics: [accounts receivable](https://blog.mesltd.ca/topic/accounts-receivable), [Document Management and ECM](https://blog.mesltd.ca/topic/document-management-and-ecm) ## [Why Preserving Records and Archives is Crucial for Municipal Governments](https://blog.mesltd.ca/why-preserving-records-and-archives-is-crucial-for-municipal-governments) Posted by [Larry Karatsoreos](https://blog.mesltd.ca/author/larry-karatsoreos) on Jun 17, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-2780385-archive-of-old-folders-and-books-xs_2.jpg) ](https://blog.mesltd.ca/why-preserving-records-and-archives-is-crucial-for-municipal-governments) Like any government entity, your municipal government generates countless records on a regular basis. These records can be hard to manage, as they can take up a great deal of space and make it difficult for you to handle future records and archives. However, the last thing that you want to do is destroy or ignore your current archives and records. They should be preserved. Here are the reasons why municipal governments should preserve all of their documentation, past, present and future: [Read More](https://blog.mesltd.ca/why-preserving-records-and-archives-is-crucial-for-municipal-governments) Topics: [Archiving Documents](https://blog.mesltd.ca/topic/archiving-documents), [records storage](https://blog.mesltd.ca/topic/records-storage), [digital archives](https://blog.mesltd.ca/topic/digital-archives), [document preservation](https://blog.mesltd.ca/topic/document-preservation) ## [How to Choose the Right Microfilm Conversion Services](https://blog.mesltd.ca/how-to-choose-the-right-microfilm-conversion-services) Posted by [Mike Lynett](https://blog.mesltd.ca/author/mike-lynett) on Jun 12, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-10786596-microfilm-strip-xs_2.jpg) ](https://blog.mesltd.ca/how-to-choose-the-right-microfilm-conversion-services) Although many businesses, organizations and institutions have relied on microfilm to archive their media for historical purposes, it’s now more efficient and in some cases a requirement to convert microfilm over to digital media as the initial source for records management.  Microfilm conversion services can be a lengthy, technical and specialized process.  If you are seeking to hire a company to convert your microfilm, it’s important to know what questions to ask in order to receive quality microfilm conversion services.   [Read More](https://blog.mesltd.ca/how-to-choose-the-right-microfilm-conversion-services) Topics: [microfilm](https://blog.mesltd.ca/topic/microfilm), [Microfilming Services](https://blog.mesltd.ca/topic/microfilming-services), [Microfilm Scanning Services](https://blog.mesltd.ca/topic/microfilm-scanning-services) ## [What You Must Know About Medical Records Retention Requirements](https://blog.mesltd.ca/what-you-must-know-about-medical-records-retention-requirements) Posted by [Scott Kimura](https://blog.mesltd.ca/author/scott-kimura) on Jun 10, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-5882782-female-doctor-holding-medical-record-xs_2.jpg) ](https://blog.mesltd.ca/what-you-must-know-about-medical-records-retention-requirements) To ensure total patient safety, streamlined oversight and the highest quality of care, Canada's government has certain medical records retention requirements that you must follow. As with any government regulations, completely learning these requirements can be a convoluted process. To help your medical organization to get on track with the federal government's medical records retention requirements ASAP, we are going to break down what you need to know about them. [Read More](https://blog.mesltd.ca/what-you-must-know-about-medical-records-retention-requirements) Topics: [electronic medical records](https://blog.mesltd.ca/topic/electronic-medical-records), [records retention](https://blog.mesltd.ca/topic/records-retention) ## [Document Management Process Steps: What Happens to Your Documents From Start to Finish](https://blog.mesltd.ca/document-management-process-steps-what-happens-to-your-documents-from-start-to-finish) Posted by [Kevin D'Arcy](https://blog.mesltd.ca/author/kevin-darcy) on Jun 5, 2015 9:35:00 AM - [Tweet](https://twitter.com/share) [![](https://blog.mesltd.ca/hubfs/Purchased_Images/photodune-6421111-management-process-xs_2.jpg) ](https://blog.mesltd.ca/document-management-process-steps-what-happens-to-your-documents-from-start-to-finish) Relying on paper to store your documents has proven to be an inefficient, cumbersome and costly approach to document management. You can significantly [mitigate all of these drawbacks](https://blog.mesltd.ca/blog/2011/03/top-6-reasons-for-going-green-with-document-management) by doing away with paper and focusing on using digital documents instead. That being said, the digital document management process is much different from dealing with paper files. In order to fully take advantage of the benefits of digital files, you need to understand this process. Fortunately, it is not difficult to implement once you understand what is involved. Here are the four steps that you need to streamline your digital document management process: [Read More](https://blog.mesltd.ca/document-management-process-steps-what-happens-to-your-documents-from-start-to-finish) Topics: [document scanning process](https://blog.mesltd.ca/topic/document-scanning-process), [Document Managing Process](https://blog.mesltd.ca/topic/document-managing-process), [Document Management and ECM](https://blog.mesltd.ca/topic/document-management-and-ecm) [Previous](https://blog.mesltd.ca/page/45) [All posts](https://blog.mesltd.ca/all) [Next](https://blog.mesltd.ca/page/47) ### You May Also Enjoy Reading: ### Posts by Topic - [Document Management and ECM (216)](https://blog.mesltd.ca/topic/document-management-and-ecm) - [MES Hybrid Document Systems (156)](https://blog.mesltd.ca/topic/mes-hybrid-document-systems) - [document scanning (128)](https://blog.mesltd.ca/topic/document-scanning) - [Records Management (54)](https://blog.mesltd.ca/topic/records-management) - 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