Books provide you with access to content from times long past. Without them, we would have little more than stories, presumptions and lore to go by. Books do their job dutifully, with some books even enduring thousands of years of use.

For many businesses, the time and money needed to be invested into updating their file management system is perceived to be too great. Software, document conversion, training and other aspects are deemed too time-consuming or too complicated. 

While dealing with your accounts payable accounts can be draining (nobody wants to spend a great deal of time paying money!), it is a necessity. If approached the wrong way, managing your accounts payable can be excessively time consuming, done incorrectly or even cause you to spend money where you shouldn't.

A paperless office improves document security, saves money and makes your team much more efficient. These facts are quickly becoming common knowledge. But what other benefits can you reap from getting rid of your office's paper documents in exchange for digital files? Let's take a look at some of the unexpected benefits that a paperless office will provide:

Even if your office is already paperless, you will still have to deal with an occasional influx of paper documents. The best way to manage these is to immediately convert them into digital files so that they can quickly be integrated into your paperless office system. In order to do so, you’ll need to scan them. Improperly scanning your paper documents, however, will exacerbate the length of the process and possibly harm the quality of the scans. That’s why it’s essential to have a system in place to effectively convert your documents. Here is how to scan documents properly for best results:

One of the most recent developments when it comes to improving your organization's operational efficiency is to go digital. By taking this step, you have given each member of your team the capability to handle tasks much more quickly and with fewer errors. Going digital has allowed you to mostly ignore your paper documents – which is a good thing, since paper documents are expensive and difficult to manage. However, even if you rarely – or never – use them, protecting paper documents still needs to be a priority for your organization. Here is why:

Using digital medical documents – instead of paper – is absolutely the best course of action for all medical organizations. This is because it saves money, streamlines document accessibility and improves document security. This means not only creating digital documents for the future, but also converting your current paper documents to digital files. But, like all medical organizations, yours has mounds of paperwork that needs to be converted, so how should you go about making the switch? The best way to go about medical document scanning is to hire a professional service - and here is why:

Because your organization's human resources department handles sensitive employee information, the Canadian government has certain requirements for managing any related records. This requires you to do more than keep everyone's social insurance number a secret. The federal government has several requirements for this.

The most valuable asset that your company owns is its brand, because this determines whether or not people will believe in your organization's capabilities and product value to buy what you are selling – regardless of how good your products and services are. A key factor in developing your brand is your customers' personal experience with your company. There are many ways to improve the customer service experience (personnel training, faster service, etc.). However, one way to improve customer service that you may not have considered is with better records management.

Going paperless is a must for your office for two important reasons: you will save a lot of money and make your office run much more efficiently. In order to get the most out of a paper-free office space, you need to have a set of best practices in place to streamline the process. That being said, here are six paperless office best practices that you need to implement as soon as you have converted from paper to digital documents: