2020 was a leap year for the document management industry. Businesses still holding onto paper went digital—finally. It’s a two-part process: paper is scanned and then paper is shredded. But some businesses are still waiting in line for their own digital revolution. Until a high-volume scanner comes along and turns those old paper records (that are expensive to store and cumbersome to retrieve) into lightweight electronic files, you are obligated to take care of them. In most industries, regulations require retention. That means keeping documents for a defined period until their expiration date. While we recommend a solid paperless office strategy for all forward-thinking companies, here five tips to secure and protect physical documents from potential threats in the meantime. 

Topics: paper scanning, paperless office, how to scan documents, protecting paper documents, paper documents, scan to zero

As we move faster toward an increasingly digital world, the importance of digitizing data makes its way to the top of corporate productivity lists. The trend toward going digital accelerated as companies realized its many benefits in the last decade. The pandemic fast tracked digital adoption and businesses, not already fully-digital, scrambled to keep pace. 

Topics: Archiving Documents, archiving documents in Ontario, digital archives

Organizations are lining up paperless processes heading into 2021. Document scanning is part one on the road to managing information. But what happens after scanning and what’s the best way to go about storing scanned documents? Good questions! First, let’s talk about why businesses are going paperless, what the easy part of that process is, and what elements are more difficult to accomplish during digital transformation. 

Topics: digital storage, document storage, secure document storage

You’ve decided to become a paperless office—great move!—and the first thing you need to decide is how to find the right document scanning company to digitize your old paper records. Paper records are critical assets. They’re your documented business history. When you choose a scanning company, your documents must be in safe and reliable hands throughout the chain of custody. 

Topics: Document scanners in Ontario, Records Scanning in Ontario, document imaging, Document Scanning in Ontario, questions to ask

 

Topics: how to scan documents

Do you have large backlogs of paper documents that need conversion to a digital format? 

Topics: document scanning process, Document Scanner, Document Scanning in Ontario, document scanning services

In 2020, the COVID-19 pandemic flipped the corporate world on its head. It fast-tracked digital transformation, propelled brick-and-mortar businesses into online models, and pushed traditional organizations to adopt new-age remote work options. 

Topics: records management trends, document management trends

In 2024, the global average cost of a data breach hit a record-breaking USD $4.88 million—a 10% increase over the previous year. For Canadian postsecondary institutions, this isn’t just a cybersecurity concern; it’s a wake-up call.

Topics: student records management, Student Records Management in Ontario, digital records, student information system

Your brand is a valuable asset. Brand value is what determines whether people believe in your company’s products and services and on turn become your customers. Improve your customers’ experience with your products or services, and you strengthen their belief in your company's capabilities. 

Topics: Records Management, customer service, customer service experience

Are you confident that your organization is fully compliant with records management legislation? If not, you could face hefty fines, legal action, and even data breaches that put your business at risk.

Topics: Records Management