As you probably already know all too well, records can often seem like an endless source of headaches. First, you need to find room (probably a lot of room) to store them. Then, of course you need to try and figure out a system for maintaining them and keeping them organized—as organized as possible, anyway. And you’ll face the constant challenges of trying to find what you need.

Fortunately, you don’t have to put up with these headaches any longer. There is a simple solution: you can transition to an online document management system.

If you need help transitioning your records system from a microfilm archive into a digital format, you may have started looking for a firm that handles this type of project. Well, there’s good news: we can make your search a lot easier. At MES, we specialize in microfilm scanning services in Hamilton. We’ve been providing these services to numerous clients in the local area for years (decades, actually).

We’ve refined and perfected our process over the years, so that we now have it down to an efficient system that allows us to make the experience as stress-free as possible for you. We start with a meeting where we find out exactly what you need and explain our process in detail. We will then review your information and come up with a plan, complete with specific recommendations of how we can help you.

If your office moves at top speed, you need equipment that can keep up with your pace. We all know how frustrating it can be to have to stop and wait for office machines to finish their task—especially when we have a lot of work to do.

Fortunately, there are machines that are specifically designed to function well in high-speed environments. These high speed document scanners can scan documents at impressive speeds. They are made for meeting the demands of high-volume offices, and have the durability it takes to withstand this level of production.

Who says record management has to be difficult? Whoever they are, they obviously aren’t using the right system. The right document management software can make the process so easy, you will be amazed!

Document management software programs—such as FileBound—allow you to access important files with just a few pushes of your keyboard buttons. You can store, retrieve and share important files in an easy and secure manner. By letting you automate some of your most common office processes, the software boosts your productivity and saves you lots of time.

Your business probably relies on a number of scanners for important daily tasks. This machine allows you to store valuable records in a digital format, which is important for security reasons, and also for efficient operations.

If you haven’t yet converted your paper files to a digital format, we can guess the reason for your reluctance. You probably fear that the transition process will be a hassle, a time-consuming ordeal that will disrupt your operations for quite a while.

The reality is actually just the opposite. We think you will be pleasantly surprised at how easy and headache-free the records scanning process can be. In fact, you will barely even have to give it a thought. That’s because we handle the entire process for you, leaving your staff free to focus on their normal workload.

If all of your files are currently in hard copy format (i.e. paper documents) and being stored onsite in your facility, you are at risk of serious trouble. A natural disaster, fire, theft or a number of other unexpected disasters can result in the loss or destruction of files. That’s probably one of the worst scenarios any business can face.

Your records contain valuable information and likely cannot be replaced. Keeping them in paper format without any backup is a risky move.

For decades, companies have relied on microfilming technologies to preserve their important documents. However, today’s digital world has brought the future of microfilming to a crossroads. Newer, more affordable and easy-to-use alternatives have caused many businesses to reassess their options.

You probably already know about all of the advantages of maintaining records in digital format: it saves space, lets you access information quickly and makes it much easier to share records.

If you’ve been contemplating what to do with your archive of microfilm files—but haven’t actually gotten around to doing anything yet—don’t wait any longer. Now is the time to act, before it’s too late. There are many changes happening in the microfilm industry, which may make it more difficult and expensive to maintain and expand a microfilm archive.

This should give you the nudge you need to get moving and start transitioning to a more modern document management system. Digital files are much more convenient, easy to store and share.