Whether you have a single file cabinet of aging documents or a warehouse full, keeping these items safe is always a priority. In the age of digitization, document scanning procedures seem like a good idea, but the thought of handling and scanning fragile paper documents may seem like an easy invitation to damage these important documents. How to scan old documents without damaging may sound nearly impossible, but here at MES Hybrid Document Systems we take this role very seriously.
Preparation
Preparing your documents for scanning is a pivotal part of a successful overall scanning. Removing documents from storage containers or moving them to new ones, transporting them, and quality control are all parts of the preparation process. When you work with MES to undertake your document scanning, our professionals will take care of this process for you. Should our team run into concerns about fragile documents, we’ll discuss them with you directly.
Utilize State of the Art Facilities
One of the most important things when scanning old documents, is ensuring that every step of the process is taking care of by industry leading, state of the art technology. Here at MES, we have one of the best conversion facilities in the industry, with the best equipment on the market. By taking advantage of the industry’s best, we ensure that no technical glitches or physical errors can take place that can harm your paper documents in any way.
U-Bend vs Flatbed Scanner
Depending on the fragility of your documents, you may choose to utilize different scanner types to keep papers safe. U-Bend scanners are the traditional choice for scanning documents, which utilizes a curve within the machine that the paper will run through. However, aged paper may face difficulty feeding through a curved path may be difficult. In this situation, flatbed scanners are the ideal choice. This scanning type feeds documents through a straight path when scanned, keeping fragile paper safe.
When you need to know how to scan old documents while keeping them safe, the most important thing to take on is working with a professional document scanning team. Partnering with a company that specializes in digitizing old documentation ensures that you avoid any and all errors that can happen when working with aged documents. As paper ages, it fades, wrinkles and tears; this leaves important documents nearly illegible that may be fundamental to your business. With our top level scanners, we bring the life back to these documents and ensure you can access them, and back them up for years to come.
