Employers and employees alike are seeing the value of going green in the workplace. Green initiatives are proving to be not only beneficial to the environment, but also to the bottom line. It’s the type of win-win situation that is rare in the business world, and as such companies are increasingly searching for ways to become more eco-friendly. Here are a number of green initiatives and methods your company can implement to encourage everyone in your employ to go green in the workplace.

Every business with sensitive information wonders at some point how to protect important documents. There are a myriad of threats to the integrity of records, including things like theft, or fires, floods and other natural disasters. When important documents are destroyed or lost, you lose integral information that is not easily replaced. Consequently, it is prudent that businesses learn how to protect important documents, so that the loss of information can be prevented altogether.

Businesses have become more cognizant of the paper waste they produce in the last few years. With the drive for greener businesses, organizations of all types are taking steps to try and curtail the impact they are having on the environment. Reducing paper waste is one area that is important to focus on, and for good reason. Here are some of the most eye-opening facts about paper waste that convey why businesses should strive to reduce theirs.

The notion of the “paperless office” is becoming more and more popular as businesses realize the value of making the transition. Eco-friendliness, cost savings, better organization, more space – all of these are benefits when companies reduce paper in the office. However, making the change in your organization can be challenging, and will not happen overnight.

To help make the journey easier, we’ve compiled a list of 3 ways that you can reduce paper in the office. You can implement some of these practices easily and immediately – for others, if you roll them out gradually, you will eventually be able to deem your place of work a paperless office.

In the corporate world, libraries and educational institutions aren’t the only ones transitioning to electronic systems. Increasingly, healthcare institutions are finding it a much more effective way to manage records, particularly due to the utility of electronic medical records, or EMRs. These are proving to be a more efficient medium for collecting, storing and retrieving vital patient information than their paper counterparts. As a healthcare provider – whether a hospital department, a walk-in clinic, a family doctor or beyond – here’s what you need to know about electronic medical records (EMR).

For those in who deal primarily in client facing roles or industries, there is one ongoing challenge faced across the board: how to increase customer service to provide a better customer experience. The importance of offering the very best to customers is no secret – in a competitive market, customer retention, recommendations and word-of-mouth are crucial to success. However, discussions on how to increase customer service capabilities typically fail to include any mention of document management, when in fact they should. Here are just a few ways you can increase client service capabilities via a file management system.

If your organization has recently embarked upon a project in document scanning, storage for the converted files is likely the next major challenge that needs attention. Now that the piles of paper have been digitized, finding methods for effectively storing and managing your documents is of utmost importance, particularly if you want to make the initial investment into file conversion worthwhile. Below are some tips to help ensure that your document scanning, storage and management work together seamlessly to achieve a well-rounded document management structure that benefits your business.

While document management systems are often heralded for their benefits (of which there are many), any mention of the importance of indexing documents is often left out of the conversation altogether. In reality, many of the advantages of DMS are not possible without proper indexing. This is because many of the efficiencies that come with DMS are related to time-saving aspects like convenience and searchability. If documents aren’t properly indexed to facilitate easier search and retrieval functionality, you won’t see an increase in efficiency.

Document management is an important facet of any organization, regardless of size or industry. From an operational perspective, efficient document organization processes help improve productivity, improve customer service, and ensure that employees are equipped with the information they need to do their jobs effectively. From a legal perspective, it helps your organization remain compliant to record retention laws.

Choosing a document scanner software that’s perfect for your organization can be tough. There are multiple options to choose from, and not all are going to be suitable for your needs. That’s why determining your particular requirements – essentially, what you expect to achieve from the file scanning software – is so important. After this is understood, you can make a more informed decision, but even then, it can be hard to select a vendor.

To help you make the right decision for your business, we’ve compiled a list of the 12 characteristics that the best document scanner software all have in common.