Going paperless is a must for your office for two important reasons: you will save a lot of money and make your office run much more efficiently. In order to get the most out of a paper-free office space, you need to have a set of best practices in place to streamline the process. That being said, here are six paperless office best practices that you need to implement as soon as you have converted from paper to digital documents:

As a recent real-world experiment conducted by Yale University has proven, an educational institution such as yours can save hundreds of thousands of dollars in expenses each year by simply reducing the amount of paper that it uses. Something that the results of the experiment didn't note is that having less paper to store, organize and retrieve will also allow all of your faculty and staff to operate more efficiently. That being said, you can't simply get rid of your paper, because it plays a critical role in the majority of your institution's routine activities. To make cutting back on paper use a little easier for you, we are going to explore a few paperless office solutions that you can start using right now.

Paper cuts: the inevitable scratch that everybody loves to hate. There’s no worse feeling than paper and skin colliding. Whether it is a light graze or a full on assault, there is only one culprit in this situation: paper.

No matter what industry your company operates in, filling out, filing, copying, distributing and retrieving paperwork will be a requirement. This is a tedious set of tasks that nobody likes, no matter how important it is. Thanks to the necessity of paperwork, you can lose track of how much you are compiling, and you -- or your office -- can quickly become overwhelmed by packets, folders and files of paper. So when is enough enough? We are going to take a look at when you simply have too much paper, and what proactive solutions you can take to prevent paper-induced clutter from ever occurring in your office again.

Businesses have become more cognizant of the paper waste they produce in the last few years. With the drive for greener businesses, organizations of all types are taking steps to try and curtail the impact they are having on the environment. Reducing paper waste is one area that is important to focus on, and for good reason. Here are some of the most eye-opening facts about paper waste that convey why businesses should strive to reduce theirs.

Many organizations are skeptical about going paperless. It may seem like a daunting task that requires significant change, as well as quite a bit of monetary investment. And in some cases, this is exactly what is required. However, often they fail to look at the other side of the equation; namely, what not going paperless is costing their business. Here are 3 horrible mistakes your business is making by not eliminating paper.

The benefits of paperless billing are often viewed from the perspective of the business itself – how it will reduce costs, eliminate invoicing and payment issues that waste time and resources, and so on. The environmental benefits of paperless invoicing are also talked about widely, with companies more cognizant of their carbon footprint than they were in the past.

A less commonly discussed benefit of paperless invoicing is how it has the potential to significantly improve your customer service. This is just as important (if not more so) than the direct benefits to the business itself and the environmental advantages: after all, unhappy customers don’t remain customers for very long. If your organization is considering making the transition to paperless invoicing, here are some the customer service benefits that can help make the decision that much easier.

Business records are of paramount importance: they are crucial for compliance and tax obligations, and provide a frame of reference for your organization as you progress. There is also the fact that business records must be kept by law, and failure to do so can result in costly repercussions. 

However, it is not merely the act of keeping records that is important. A business must also do so efficiently, in order to avoid wasted resources, lost records, lapses in organization, and a myriad of other issues. That’s why an effective business records storage solution is so pivotal. Your business storage should not only curtail the mountain of paper in your office, but it should also offer security, enable easy access to specific documents for employees who need it, and also reduce the administrative time it takes to file, organize and search for business records.

Below are 3 business records storage solutions that can help you save time, money, and ensure you keep records with pinpoint accuracy.

Did you know that the average employee spends up to 40% of their time simply searching for the information they need to do their jobs? That’s a lot of time (and money) that could be allocated towards tasks that help improve business performance.

Often, this wasted time is a result of poor paper records management. When employees need to dig through a large inventory of physical files, can’t recall if the document was born analog or digitally, or otherwise have issues locating certain records, this is an indication that your current paper records management system is sorely inefficient.

However, implementing certain changes can help to significantly improve your paper records management, so that every person in your organization spends less time searching for documents and more time attending to role-critical functions. Here are 3 ways that you can improve your paper records management to increase the efficiency of your business.

Why go paperless? Apart from the environmental value, going paperless is an efficient way to streamline your manual paper-based processes, saving you time and money and also improving the management of business processes. To put it simply, paperless document management allows your business to complete and process more work – with fewer resources. Below are a few on the key areas of your business that can benefit from going paperless.