How Going Paperless Can Help You Manage Business Processes

Posted by Kevin D'Arcy on Jun 5, 2014 2:29:00 PM

Going Paperless

Why go paperless? Apart from the environmental value, going paperless is an efficient way to streamline your manual paper-based processes, saving you time and money and also improving the management of business processes. To put it simply, paperless document management allows your business to complete and process more work – with fewer resources. Below are a few on the key areas of your business that can benefit from going paperless. 

Accounts Payable

Going paperless can ensure that your AP department operates more efficiently by eliminating unnecessary costs, namely expensive, error-prone paper processes with automated records management. Furthermore, paperless AP systems can help your organization better organize all documentation so that everything your employees need is at their fingertips. This helps to optimize approvals, payment cycles and reporting, and also lower the costs and risk of accrual misstatements. 

Accounts Receivable

Paperless document management solutions can greatly benefit your AR by reducing the clutter of order and payment documentation that is faxed, mailed or electronically delivered. Automation enables your AR to improve cash flow, reduce payment cycle time, save office space, easily resolve disputes by having complete document access, optimize forecasting via real time reporting, and more. Additionally, your organization can hire services that will covert AR back-files for you, regardless of volume. 

Customer Service

Going paperless can help eliminate customer dissatisfaction by allowing your staff and clients immediate access to the information that is relevant to them via email, fax or image. From converting all of your customers’ paperwork to creating automated management workflows, paperless systems will allow every customer service professional in your organization will be able to work more efficiently and provide access to a centralized client information database. Decrease errors, resolve customer issues faster, reduce processing costs and increase overall customer satisfaction.

Human Resources

Is your HR department spending more time dealing with administrative work than focusing on key business functions like managing time-sensitive payroll processes or acquiring the best talent? Paperless management systems will not completely eliminate paper-based HR processes, but they can significantly improve recruiting, training, payroll, document and records management. Easy capture, sort and distribute functionality will help HR professionals expedite and more efficiently manage the hiring process, as well improve organizational compliance.

Going paperless can also help specific sectors, including Manufacturing, Professional Organizations, and Schoolboards, better manage their business and administrative processes. With paperless document management, organizations of all types can gain better control over business processes, so that they can focus their time and resources on other important aspects of their business. 

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