Going paperless is just the first step. After you have switched to a digital office, the next step is to make the most out of this technology by using the proper tools. One such tool is metadata.

Nowadays, new data is created at lightning speed. To put this into perspective, the data created between 2011 and 2013 accounted for 90% of all of the data that had ever been created in the world. In the three years since, the pace at which data is created has rapidly accelerated.

As you seek ways to manage your digital documents, cloud file sharing has inevitably come up. Thanks to their huge popularity and some great marketing, many people only think of cloud file sharing services like Dropbox when considering the cloud. Although these are great resources for personal use, cloud file sharing services are not actual document management solutions, and should not be used by your business. Here is what makes Dropbox and its peers different from a cloud-based document management solution:

The average employee wastes over three weeks per year while they are on the job. This means that if you pay an employee $100,000 per year, then you are wasting nearly $6,000 annually – on just that one employee. Much of this waste comes from tasks that hinder your employee productivity, so you can save by cutting the fat out of a person's daily routines at your company.

In order to function, every business needs to generate and manage a large volume of documents. Yours in particular deals with enough documents that developing an effective document management system that will streamline all related tasks is important. While researching the best approach to the development of your system, you have inevitably come across various document management tools that are designed to enhance the process. They seem great, but should your business invest in them? There are several factors that you should consider before coming to a decision.

It is clear that going digital and investing in a document management system will improve your business' efficiency and save you money. Choosing a document management system, however, is not a simple choice. In addition to choosing the software that you will be using, you have to make sure that you are working with a document management system provider that can help guarantee the effectiveness of your system.

If you don't work on your document management processes, then they will quickly overwhelm you. Improve the benefits of your document management efforts by taking the following steps:

The average worker generates about 10,000 documents per year, so as a professional, you have to manage a lot of documents. The key to doing this effectively is to use the best tools and systems that are available to you. To this end, one of the best steps that you can take is to invest in a cloud document management system. Here is why:

Going paperless will save your organization a great deal of time, money and space. Creating a paperless office, however, isn't as simple as copying your paperwork to a digital format. In addition to having a document management system to handle it all, you need to understand what types of digital documents you should be using. Although every company's needs will differ, you should keep the following factors in mind when determining what types of digital documents your office needs:

This millennium, technology has advanced fast. Advancements have been so fast, in fact, that myths about the latest, greatest technologies persist in people's minds before they have even had a chance to interact with the technology. One such example is digital document management. Document management software (DMS) provides a myriad of commonly known benefits, but some are held back from using it by myths like the following: