How do you take the information in the paper or digital invoices you receive and put them into your accounting and other software? Digitizing your accounts payable process is important for several business functions, including making approving payment as simple as possible, generating accounting reports, planning your purchases and using resources wisely. Capturing that data, without a ton of errors or a ton of staff time manually inputting that information is now simple with automated data capture or invoice scanning software. It is one of the most important ways to streamline your accounting. Learn more about it below.

With most businesses going digital, more personal information is left vulnerable than ever before. The General Data Protection Regulation, or GDPR, was put in place to ensure private data stays private. The law covers national data across the EU and countries that sell to or interact online with EU citizens. That means that while the GDPR is an EU regulation, Canadians are still affected.

Long gone are the days of backlogged accounts receivable and accounts payable departments, cluttered with paperwork. Financial process automation removes the clutter, disorganization, and confusion of traditional finance and accounting paperwork.

Taking on a document imaging project involves organizing by the type of document, integrating document management software, and staying committed to the goal. Many document imaging projects fail because of hardware and storage issues. Being limited by the technology you choose is a big setback in and document scanning project. Fortunately, you can avoid setbacks by getting organized early.

More Canadian companies are choosing to ditch paper filing and go digital. Partnering with a professional document scanner will help you get started and stay on track. Digital filing has multiple benefits, including:

Data archiving is a time-consuming yet crucial process for all businesses. Once you archive documents you free up space, become more organized and can easily locate old information should you need it. Because archiving requires storage, it might also seem like a costly endeavor. 

Have you ever considered how much of your office space is taken up by filing cabinets? It isn’t just about having a filing room, but all the filing cabinets located at individual desks and areas throughout the office. You might be surprised how much space is wasted by filing cabinets, and also how much time is wasted finding files by your team. 

The healthcare industry faces ongoing challenges to keep up with technological advances while also protecting patient privacy. However, technology allows healthcare facilities and medical practices to remain more efficient while also improving the level of care provided. While it might seem like a daunting task to digitize paper records, once scanning is complete, access to important medical records and data is streamlined. 

Business is no longer an ink and paper game; it has evolved to include advanced records management systems. By scanning and uploading documents into a digital filing system, businesses can reap the benefits of a more organized office.

Human resources play an integral role in any company’s success, and an HR records management system supports this role in many ways. The HR department deals with a lot of tedious paperwork, and those files are often confidential.