A wide range of business types, from medical institutions to law firms to offices, find themselves in need of long term data preservation. Traditionally, this has been accomplished via in-house file cabinets and off-site data storage facilities. 

This is a question that we hear quite often. When we look at the majority of projects we are involved with, it consists of converting business documents into digital images. In some cases these images feed into the start of a business process, in other cases they are historical records that will only be used for reference. Regardless of how they will be used, all organizations agree, that ensuring the images will be accessible for years to come is of critical importance. That is why over 90% of the documents we scan on behalf of our clients are saved in PDF/A format. PDF/A essentially has all the same functionality of a regular PDF file format but has the added advantage of being archival.

When was the last time you upgraded the company’s document management resources? If a few years have passed, chances are that the market already features much better options.

Document management plays an important role in corporate productivity, especially in companies that deal with lots of data. It’s your job as a manager to determine whether the document management resources you’re relying on are the best.

New technologies have changed nearly every aspect of life. Indexing documents is no exception. Digital document management and indexing programs have simplified such processes and resulted in a higher level of safety and usability.

Two thirds of IT executives are currently hunting down better document management initiatives, but despite their attempts to consolidate, corporations are using more silos than ever before. This points to a state of chaos in the document management industry. Your service provider needs to be thrown to the curb if:

Have you ever wondered about the significant impact that the document management process has on your business? Did you know that document challenges can decrease staff productivity by more than 21 percent, an Adobe survey suggests? Most professionals spend nearly 50 percent of their work time looking for information and they need about 18 minutes to locate a document.

With the advances in modern technology, more hospitals and clinics are eliminating clutter, and opting for a paperless management system. Implementing paperless medical records in a busy medical practice can save time in billing, streamline office tasks, and free up needed storage space. Although the benefits of a paperless practice are clear, not all healthcare professionals have the resources available to begin the process. The choice to go paperless is both environmentally friendly and cost-effective in comparison with storing and accessing various patient files.

The EU has been working on updates in data protection regulations ever since 2012. The new rules are finally a reality and they’ll come into full effect in 2018. What does the new EU data protection policy mean for entities dealing with digital documents? There are several important specifics to examine.

The document scanning industry has been constantly growing and advancing for many years, with no stop in sight. As the industry continues to develop, one of the most impacted areas of business will be Small and Medium-sized Businesses (SMB’s), that will be able to afford advanced levels of technology and digital document abilities.

The age of big data isn’t all moonlight and roses. The sheer number of gigabytes being produced every day presents a problem that filters all the way down to your IT department. There are 2.5 billion GB of data generated daily. Content clutter is expensive. Searches cost an average of $14, 252 per employee annually, so storage solutions are a critical issue, not only for your budget, but your efficiency, too.