You don’t have to be around a busy office for long to understand the importance of an automated document management system to the smooth functioning of the business. Team collaboration projects and data mining are more prevalent than ever before; especially given the lack of geographical restrictions. Document management is a modern way to ensure corporate productivity – as long as your chosen platform is robust and can handle the day-to-day load.

In the world of data storage, there isn’t a universal solution that will do the trick for every single organization out there. Picking the right option depends on carefully evaluating the company’s data storage needs and understanding the different products.

If you stacked all the paper generated each year in American offices, it would be 18, 000 times higher than Mount Everest. The world is still far behind its goal of achieving a paperless society, but in 2016, The Wall Street Journal declared that it had at last become possible. Previously, hardware couldn’t turn all documents into editable data, but the paperless revolution has begun. For the first time, office paper usage is declining by 1 – 2% annually, and you don’t need to clear out your whole expense account to benefit.

A wide range of business types, from medical institutions to law firms to offices, find themselves in need of long term data preservation. Traditionally, this has been accomplished via in-house file cabinets and off-site data storage facilities. 

This is a question that we hear quite often. When we look at the majority of projects we are involved with, it consists of converting business documents into digital images. In some cases these images feed into the start of a business process, in other cases they are historical records that will only be used for reference. Regardless of how they will be used, all organizations agree, that ensuring the images will be accessible for years to come is of critical importance. That is why over 90% of the documents we scan on behalf of our clients are saved in PDF/A format. PDF/A essentially has all the same functionality of a regular PDF file format but has the added advantage of being archival.

When was the last time you upgraded the company’s document management resources? If a few years have passed, chances are that the market already features much better options.

Document management plays an important role in corporate productivity, especially in companies that deal with lots of data. It’s your job as a manager to determine whether the document management resources you’re relying on are the best.

New technologies have changed nearly every aspect of life. Indexing documents is no exception. Digital document management and indexing programs have simplified such processes and resulted in a higher level of safety and usability.

Two thirds of IT executives are currently hunting down better document management initiatives, but despite their attempts to consolidate, corporations are using more silos than ever before. This points to a state of chaos in the document management industry. Your service provider needs to be thrown to the curb if:

Have you ever wondered about the significant impact that the document management process has on your business? Did you know that document challenges can decrease staff productivity by more than 21 percent, an Adobe survey suggests? Most professionals spend nearly 50 percent of their work time looking for information and they need about 18 minutes to locate a document.

With the advances in modern technology, more hospitals and clinics are eliminating clutter, and opting for a paperless management system. Implementing paperless medical records in a busy medical practice can save time in billing, streamline office tasks, and free up needed storage space. Although the benefits of a paperless practice are clear, not all healthcare professionals have the resources available to begin the process. The choice to go paperless is both environmentally friendly and cost-effective in comparison with storing and accessing various patient files.