Every office is made up of individuals, but when you start to examine workplaces around the country and the people who work there, you start to notice patterns of behaviour that repeat from office to office, coast to coast. While some of these characters are funny or quirky, others can be quite destructive, and one such person is Spilly Steven. This member of your office chaos team is known for his carelessness and clumsiness, and his recklessness can wreak havoc in the workplace.

Humans are very adaptable creatures who evolved to survive our changing landscape, so it’s no surprise that our technology is always evolving and improving right along with us. And while we may not think about document management and scanning as an industry at the forefront of the latest tech, this field is, in fact, always keeping up with, implementing, and adapting to the newest innovations, which lead to quarterly trends that you can track and follow.

Heather Hoarder is one of the most infamous members of your Information Chaos Team. Every file is "hers" and they are too valuable to share with anyone else in the office.

When you look at your Information Chaos Team Forgetful Fredrick may seem like a guy with good intentions but when it comes to managing your information he's a financial black-hole on your office. He checks out files, never brings them back and when confronted about it can’t remember doing it or swears he brought them back.

Every manufacturing process is complex and consisting of multiple steps. In order to maximize profits, companies will have to look for ways to streamline every single operation and reduce the manufacturing time/complexity.

Do you believe that your manufacturing processes are inefficient? If so, you can rely on a couple of simple approaches that can make a difference as far as productivity goes.

Archives can be a challenge to manage, because of the need to transport documents, keep them for lengthy periods of time, and even archive from old archives that are obsolete, require failing equipment and that may be suffering from degradation. Being able to catalog and store your records digitally is a significant solution to many document-related problems, particularly when dealing with older paper and legacy technology.

There was a time when the only way to store documents was on paper. As a result, among of the key features of many offices are the rows upon rows of filing cabinets packed with folders of paper. Today, companies have the option of reducing their dependence on paper documents. There are environmental benefits of doing away with paper as your business will be reducing its use of nonrenewable resources, but there are financial ones as well. Consider the following tips to ease the transition from paper-based to paperless.  

Whether you’re looking at the issue from the point of view of an academic or historian, or the viewpoint of a business looking to optimize its operations, data preservation and the issues surrounding it has quickly become one of the most crucial challenges facing modern thinkers.

Once you move to digital document management, you’ll never go back to having a paper-based archive. What’s even better that a digital solution is a cloud-based document management system that doesn’t have strict hardware requirements and that is incredibly practical.

Cloud-based apps allow for a lot more flexibility than any other type of software. The cost-efficiency of such solutions is also unparalleled, making them ideal for both small and large businesses.

Is a document management system better than organizing documents in folder on a shared network? The simple answer is yes. A document management system increases the security and reduces the recovery time. It’s more convenient, more user-friendly and capable of enhancing productivity.