This is a question that we hear quite often. When we look at the majority of projects we are involved with, it consists of converting business documents into digital images. In some cases these images feed into the start of a business process, in other cases they are historical records that will only be used for reference. Regardless of how they will be used, all organizations agree, that ensuring the images will be accessible for years to come is of critical importance. That is why over 90% of the documents we scan on behalf of our clients are saved in PDF/A format. PDF/A essentially has all the same functionality of a regular PDF file format but has the added advantage of being archival.

Two thirds of IT executives are currently hunting down better document management initiatives, but despite their attempts to consolidate, corporations are using more silos than ever before. This points to a state of chaos in the document management industry. Your service provider needs to be thrown to the curb if:

Have you ever wondered about the significant impact that the document management process has on your business? Did you know that document challenges can decrease staff productivity by more than 21 percent, an Adobe survey suggests? Most professionals spend nearly 50 percent of their work time looking for information and they need about 18 minutes to locate a document.

First and foremost, we're going to steer well clear of any of the politics associated with the recent US elections. Instead, we're going to focus on one small nugget from President Obama's press conference yesterday afternoon.

For the last few decades, there has been an ongoing debate about paper vs digital for business processes. There are pros and cons to both, but ultimately the paper vs digital debate ends up in favor of digital.

Just about ten years ago, you wouldn’t have guessed that pen and paper documents would be almost entirely relegated to the dustbin – the age of the digital document was creeping up on the horizon, but it wasn’t at all clear that it would dominate in both home and office life.

Do you become buried underneath of a mountain of paperwork every time you walk into your office? The good news about this is that it may not be because your team is flooded with too much work. Instead, there is a good chance that you feel overwhelmed by the paperwork in your office, because there is simply too much paper; there are multiple document solutions that can help you resolve this problem. Here are five steps that you can take right now to significantly reduce the amount of paper in your office.

Technological advances in recent years have enabled businesses all over the world to enjoy the many benefits of highly efficient document management software. These powerful systems enable businesses in nearly every industry to optimize performance, cut costs, save valuable space and enhance security. But you need to find the best document management software to make the most of these benefits.

The end of the fiscal year can be an overwhelming time for your business, no matter what industry your company is in. From small businesses to enterprise corporations, the fiscal year end means seemingly endless filing, reporting, planning and ensuring that every piece of important documentation from the past year is taken care of. When your office or offices run off of paper documents and invoices, it can be very difficult to get important work done on time, as documents are passed between hands and departments.

Is your business disaster proof? No building, or location is 100% safe, and there’s always the risk that disaster can strike and you need to be ready. You’ve likely already purchased insurance to protect your critical business assets in case of damage - that’s because you know the importance of mitigating risk. But have you done the same with your records with a records management system?