Like most businesses, you create tens of thousands of documents each year. Although they are necessary, these documents will quickly pile up. With limited office space and the inability to destroy these documents, managing them all can be a struggle. When such a large pile of physical documents gets stacked up in your office, it can feel as though you're drowning in paperwork.

If your office is being overwhelmed by physical records, you can do something about it. Let's take a look at what steps you can take if you are struggling with physical records management.

Keeping up with your members' needs is the most important function of your organization. With countless membership records to deal with for everything ranging from new member registration to new member accolades, you should always be seeking to find better ways to manage your records. Here is how you can start enhancing your membership record management capabilities right now:

Records management legislation is a critical factor to consider when determining what records management best practices your company should engage in. Managing your records the right way will require a team effort from your entire company, so everyone will need to know how to handle your records according to the law. That being said, your boss will want to know some very specific things about current records management legislation so that they can implement the right internal best practices. Here is what he or she needs to know:

Correctly managing your internal documentation is important, not just for your company's own records, but also for the government. Even if you have been engaging in proper records management practices under the law for decades, you won't be following the law if you do the same things this year that you have been doing for years. This is due to the fact that government legislation can cause governmental requirements to quickly change. Canada, specifically, has made some huge changes in its records management legislation in recent years. To make sure that your records management practices are on point for the near future, we are going to discuss seven ways that records management legislation is changing.

Being able to effectively manage your records is one of the most important elements of running a business. Without properly managed records, you could not effectively keep track of anything, and your organization would be poorly run as a result. That being said, modern technology is significantly changing how we are able to manage our records; let's take a look some of the records management trends that you will see in 2015.

Are you questioning whether or not you can justify the transition from a paper based filing system to electronic document management solution? The real question should be “can you afford not to?” There are a lot of very expensive and unproductive soft costs associated with a paper filing system; so we ask you, is this really the best use of your staff’s time?

Employee Time Searching for Documents
A recent survey shows that employees spend 25% of their time just looking for information they need to do their job. On top of that, every week 42% of people use the wrong information to make decisions, requiring rework (read = more time, more money). An electronic filing system puts documents at the fingertips of every employee and manages version control, ensuring your staff are always working from the most current information.

Does the thought of archiving your records make you break out in a sweat? If your staff threatens a revolt whenever you suggest an office organization project, you need a way to make the process simple and headache-free.

If you haven’t yet converted your paper files to a digital format, we can guess the reason for your reluctance. You probably fear that the transition process will be a hassle, a time-consuming ordeal that will disrupt your operations for quite a while.

The reality is actually just the opposite. We think you will be pleasantly surprised at how easy and headache-free the records scanning process can be. In fact, you will barely even have to give it a thought. That’s because we handle the entire process for you, leaving your staff free to focus on their normal workload.