Managing your records isn't as simple as placing them in a file folder. More documents have been created this millennium than all of human history combined. Your company has been a part of this massive influx of new data. In order to keep up with this, you must constantly work to enhance your records management. One of the best ways to do this is to find out what records management trends will be followed each year. Let's take a look at what is in store for 2016.
Information security will increase at all levels
Hackers are attacking everyone from individual people to large corporations. Because digital technology has become so important, you can't just get rid of your computers to protect your data from hackers – this would cause your business to lag far behind the competition. That's why there will be a massive push to enhance digital security in 2016. Not only will tech experts be making sure that security capabilities improve, but companies will be seeking out the latest, greatest security features. Your organization should be a part of the latter group this year.
Digital archiving will be used more often
For a very long time, the best – and only – reliable way to archive a document was to lock it away in storage indefinitely. This inefficient, expensive approach to archiving is no longer necessary. Digitally archiving your documents allows you to cheaply store your old records without any hassle. With 8 in 10 offices taking steps to go paperless in recent years, global digital archiving is a part of the plan for many companies this year. You don't want to get left behind in this trend, because storing archived records digitally will save you countless staff hours and dollars.
Mobility will go mainstream
As mobile technology evolves, the features that were once novelties are becoming true utilitarian capabilities. For example, a mobile app was once thought to be too simple to handle any real enterprise-level records management. However, modern document management systems are including mobile apps that are just as powerful as their desktop counterparts. Because of facts like this, you can expect the use of mobile devices for records management to skyrocket this year. To optimize the flexibility and speed of your organization, you should consider starting or expanding your own mobile program as well.
Cloud-based records management services will be used more
A few years back, the idea of storing your valuable documents on the web would seem like a big security mistake. When you think of the cloud, less secure storage solutions like iCloud, DropBox and Google Drive come to mind. However, in order to keep up with the lightning fast digital world, cloud-based records management must be a consideration. In 2016, this consideration will be taken much more seriously by many companies. This is for the following reasons:
- Increased reliability on mobile devices - Modern mobile devices are just as powerful as a computer.
- Enhanced cloud security - Cloud-based storage solutions are often more secure than traditional storage.
- An increasing need for global document accessibility - Companies want to move faster and be more flexible; cloud management gives them this capability.
In order for your business to have maximum growth in 2016, you must join this trend. You will be able to securely manage your digital documents from anywhere with an internet connection. In most cases, this access will be more secure than accessing your documents from a computer terminal at your facilities.
Join the trend
Following the four trends discussed in this article will give you records management capabilities well beyond what would have otherwise been possible.