Priorities often dictate the structure of an employee’s day, week, and even year. For this reason it is easy to put off implementing new organizational changes. These occurrences happen frequently when dealing with the conversion of a large back-file of paper.

Although the back-file takes up space and time, the contents continue to hold value. Rather than spending hours of company time sifting through cabinets, desks, and drawers in search of single documents why not digitize the collection? To this people often say “The cost is too high”.

As much as technology and automation can make our lives easier, sometimes we cannot avoid the need for a human being. No matter how many advancements can assist us in our jobs we still need to oversee and guide the technology in the right direction. ECM and Document Management systems can do a lot to help us but not everything.

When it comes to backing up your organization’s data it is important to remember how valuable microfilming in Ontario can be when compared to digital media. Microfilming in Ontario has been around for over a century and has remained virtually the same. Digital storage devices, although convenient and able to store mass amounts of data, can be unreliable at times and may be inaccessible in fifty, or even twenty years time.

Remember tape drives or the 10 inch floppy drive? If you are old enough to remember these early digital storage devices and have data stored on them, you probably also know how difficult it can be to retrieve the information off of these devices. Since then, we have seen different types of internal and external hard drives, CD and DVD formats, USB “jump” drives, solid state drives, and the list goes on. As digital storage devices continue to evolve, there is no way to tell how you easily you will be able to retrieve the data on these devices in the future.

Documents and the information contained within them are often the lifeblood of an organization, yet many companies do not know where to start looking for document scanners in Ontario. Document scanning for a business is a little different than scanning a few files or photos on your home scanner. Some organizations have warehouses full of documents that need to be organized, scanned and stored digitally by a document scanning services company to reclaim office space and allow the organization to share the information easier and more efficiently.

As organizations look towards new ways of enhancing their corporate social responsibility, quite often, one of the most obvious areas of improvement is over-looked. Not only does paper scanning and electronic document management help companies achieve their sustainability goals it also helps reduce costs and improve efficiency. It’s common to see companies over-looking the financial and environmental benefits of document management which will offer them a competitive advantage, while decreasing their ecological footprint.

Will the paperless office we were promised back in 1975 happen in our life-time? Probably not. However, the efficiency and environmental benefits of such a concept can be obtained today.

Handling documents and information can be one of the most taxing aspects of any organization. Document management software in Ontario will improve how a company processes their documents and information. You can simplify your business be routing paper documents, e-mails and other files directly to document management software in Ontario. By doing so, you can eliminate wasted time searching for paper and replacing lost or misplaced documents. You can also access your documents the moment you need it, wherever you need it and manage it all from the convenience of the internet.

It’s a new year with new objectives and goals. If you’re like most organizations you’re probably looking for ways to improve productivity and office efficiency; if so, you’ve come to the right place. Today’s blog post outlines 10 ways you can improve productivity through better document handling and management:

Stop Photocopying: With personal and network document scanners becoming more affordable, your staff can instantly scan and distribute information electronically without ever leaving their desks.

Companies produce a mammoth volume of documents every day and document management in Ontario can help. The information these documents contain is often the cornerstone of a business’s success and marks their ability to operate efficiently. Each document is tied to different processes. Documents are created, forwarded, checked, stored, and above all, searched for time and time again. This takes a lot of valuable time and resources away from employees, which is why it is worth the time looking at document management in Ontario to solve these issues.

This is where document management in Ontario comes into play. With a document management system, you will improve your customer service and save a lot of time and money. For example, when a business sells a product to a consumer, there are product requests, placing the order and creating an invoice, a process that demands a lot of documents in both electronic and paper format.

Archiving documents in Ontario can take many forms. Paper documents can be digitized to PDF formats. Digital data can be stored on CDs, DVD, flash drives and magnetic tape. And, all forms of documents can be transferred to microfilm. Microfilming provides an excellent disaster recovery strategy that more and more companies are using.

To compare microfilm to digital methods for archiving documents in Ontario, it’s important to look at the various methods for digital storage. Microfilming basically provides one method. However, digital storage can be accomplished by using hard disks, CDs, DVDs, flash drives and magnetic tapes. Each of these formats has pros and cons.

Archiving documents in Ontario can take many forms. Paper documents can be digitized to PDF formats. Digital data can be stored on CDs, DVD, flash drives and magnetic tape. And, all forms of documents can be transferred to microfilm.