Document Management Blog

Forgotten But Never Lost

Posted by Robert Adshead on Mar 19, 2012 4:56:03 AM

Some do and some don’t, but there are few that would argue against the logic behind archiving documents. It is important that a business archive everything from emails to invoices for accountability, organizational, and legal purposes. By implementing archiving standards in your business you will improve your processes while ensuring they are protected long-term.

Among large groups of organizations it is not uncommon to find difficulties regarding accountability. By creating a system to archive documents your business will be able to answer; who, what, where, and when by following a document trail. Document archiving helps to eliminate or drastically reduce accountability issues within a business.

Topics: MES Hybrid Document Systems, Records Management, document management software, Document management company in Ontario, document archiving, document management solutions, Document Retention, Document Management and ECM

Wide Format Scanners in Ontario: How to Evaluate Options and Features

Posted by admin on Mar 14, 2012 6:22:01 PM

Increasingly, wide format scanners in Ontario play an important role in document management for a variety of organizations. Government agencies, production facilities, hospitals, property management firms and more need an efficient way to manage wide format documents. Examples include maps, blueprints, schematics and other documents typically 18 inches and larger.

Topics: MES Hybrid Document Systems, Wide Format Scanners in Ontario, Scanners

Records Scanning in Ontario: Top Considerations in Vendor Selection

Posted by admin on Mar 6, 2012 5:13:18 PM

Through records scanning in Ontario, organizations can convert their paper documents into digital files. As you can expect, digital formats provide a wide range of benefits over physical records. Users throughout the company can access documents easily and readily. In addition, digital files protect information that otherwise could be lost or damaged in its physical form.

Topics: MES Hybrid Document Systems, Records Management, Records Scanning in Ontario

Ontario Microfilming: Best Practices for Record Keeping in Government Agencies

Posted by admin on Feb 27, 2012 10:23:40 PM

When a government agency considers Ontario microfilming, they carefully analyze the current record keeping system and look for areas of improvement. Developing proper processes and procedures when it comes to maintaining and protecting records is the first order of business.

Topics: MES Hybrid Document Systems, microfilm, Ontario Microfilming

Ontario Document Scanning: How to Get the Best Solution for Your Desktop

Posted by admin on Feb 22, 2012 9:19:10 PM

Ontario document scanning marks the data entry point for a document into a document management solution. When done properly, scanning makes sure data stored in the document management system is accurate, secure and accessible through the organization. If not done right, the entire document management system can become ineffective.

Topics: Ontario Document Scanning, MES Hybrid Document Systems, document scanning

Two Minutes for Interference

Posted by Robert Adshead on Feb 15, 2012 4:59:38 AM

At HDS we understand that documents contain information needed in day to day business life. HDS will take whatever steps necessary to reduce our interference in your day to day operations. Some of these steps include;

Topics: MES Hybrid Document Systems, Document Scanning Toronto, document scanning, Document management company in Ontario, Document Scanner, Scanners, Document Scanning Services in Ontario, document scanning services, Document Management and ECM

Ontario Document Management: Guidelines for Successful Implementations

Posted by admin on Feb 13, 2012 9:16:10 PM

With every Ontario document management system, you want to make sure the implementation is done right the first time. To do this, you and your vendor must follow industry best practices that will lead to a successful outcome. The key is to have a vendor solution match your requirements.

Topics: MES Hybrid Document Systems, Ontario document management, Document Management and ECM

Ontario Document Archiving: Adapting to Today’s Challenging Business Environment

Posted by admin on Feb 10, 2012 11:07:09 AM

Ontario document archiving has been faced with many challenges in today’s business environment. Companies have many different types of data sources, some of which are relational databases, document repositories, email stores and file servers. Increasing the challenges of managing this complex environment are corporate acquisitions, regulatory compliance, information governance and mandates to reduce operational cost through vendor and infrastructure consolidation.

Ontario document archiving is used to store millions of records, statements, policies, images and other types of documents. Archiving relies on indexes and metadata associated with each individual document. This information aids in discovery, content validation, storage organization, retrieval, distribution and delivery of the documents in the archived system.

Topics: Archive Writing, MES Hybrid Document Systems, Ontario Document Archiving

Manageable Mess

Posted by Robert Adshead on Feb 9, 2012 9:56:31 AM

Priorities often dictate the structure of an employee’s day, week, and even year. For this reason it is easy to put off implementing new organizational changes. These occurrences happen frequently when dealing with the conversion of a large back-file of paper.

Although the back-file takes up space and time, the contents continue to hold value. Rather than spending hours of company time sifting through cabinets, desks, and drawers in search of single documents why not digitize the collection? To this people often say “The cost is too high”.

Topics: MES Hybrid Document Systems, Document Scanning Toronto, Records Management, document scanning, Document management company in Ontario, Document Scanning Services in Ontario, document scanning services, Document Retention, Document Management and ECM

Take The Pain Out Of Data Entry

Posted by Robert Adshead on Feb 2, 2012 9:41:50 AM

As much as technology and automation can make our lives easier, sometimes we cannot avoid the need for a human being. No matter how many advancements can assist us in our jobs we still need to oversee and guide the technology in the right direction. ECM and Document Management systems can do a lot to help us but not everything.

Topics: ECM document management software, MES Hybrid Document Systems, Records Management, document management software, FileDirector in Ontario, Document Management and ECM

Forgotten But Never Lost

Wide Format Scanners in Ontario: How to Evaluate Options and Features

Records Scanning in Ontario: Top Considerations in Vendor Selection

Ontario Microfilming: Best Practices for Record Keeping in Government Agencies

Ontario Document Scanning: How to Get the Best Solution for Your Desktop

Two Minutes for Interference

Ontario Document Management: Guidelines for Successful Implementations

Ontario Document Archiving: Adapting to Today’s Challenging Business Environment

Manageable Mess

Take The Pain Out Of Data Entry

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