Document Management in Ontario: What’s wrong with paper documents?

Posted by admin on Jan 2, 2012 9:13:06 PM

Companies produce a mammoth volume of documents every day and document management in Ontario can help. The information these documents contain is often the cornerstone of a business’s success and marks their ability to operate efficiently. Each document is tied to different processes. Documents are created, forwarded, checked, stored, and above all, searched for time and time again. This takes a lot of valuable time and resources away from employees, which is why it is worth the time looking at document management in Ontario to solve these issues.

This is where document management in Ontario comes into play. With a document management system, you will improve your customer service and save a lot of time and money. For example, when a business sells a product to a consumer, there are product requests, placing the order and creating an invoice, a process that demands a lot of documents in both electronic and paper format.

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Topics: MES Hybrid Document Systems, Document management in Ontario, Document Management and ECM

Archiving Documents in Ontario: Why Convert Digital Documents to Microfilm? (Part 2 of 2)

Posted by admin on Dec 26, 2011 9:04:00 PM

archiving-documents-in-ontario-why-convert-digital-documents-to-microfilm

Archiving documents in Ontario can take many forms. Paper documents can be digitized to PDF formats. Digital data can be stored on CDs, DVD, flash drives and magnetic tape. And, all forms of documents can be transferred to microfilm. Microfilming provides an excellent disaster recovery strategy that more and more companies are using.

To compare microfilm to digital methods for archiving documents in Ontario, it’s important to look at the various methods for digital storage. Microfilming basically provides one method. However, digital storage can be accomplished by using hard disks, CDs, DVDs, flash drives and magnetic tapes. Each of these formats has pros and cons.

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Topics: Archive Writing, MES Hybrid Document Systems, archiving documents in Ontario

Archiving Documents in Ontario: Why Convert Digital Documents to Microfilm? (Part 1 of 2)

Posted by admin on Dec 22, 2011 9:58:11 PM

Archiving documents in Ontario can take many forms. Paper documents can be digitized to PDF formats. Digital data can be stored on CDs, DVD, flash drives and magnetic tape. And, all forms of documents can be transferred to microfilm.

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Topics: Archive Writing, MES Hybrid Document Systems, archiving documents in Ontario

Archive Writing in Ontario: What is Archive Writing? (Part 2 of 2)

Posted by admin on Dec 19, 2011 10:48:29 PM

Archive writing in Ontario is a service that preserves your digital records by making an analogue copy. This analogue copy is technology independent and can be used well into the future. With archive writing, you won’t risk technological obsolescence or the unnecessary costs of storing paper well into the future.

Why Use Archive Writing in Ontario?

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Topics: Archive Writing, Archive Writing in Ontario, MES Hybrid Document Systems

Tension from Retention

Posted by Robert Adshead on Dec 19, 2011 4:24:01 AM

Archiving a business’s documents through document scanning is the most effective way to ensure that your company’s records are secured for the foreseeable future. By archiving all business content, you confirm that all corporate compliance and government regulatory requirements are being met. This helps to eliminate liability issues while improving business processes. But document scanning is only one part of the solution; to effectively archive your documents you need a document management software solution like FileDirector. Some of the most unique and helpful benefits of a document management software solution are;

Retention Periods - Files are deleted once they have reached the mandated time period. This ensures that retention periods are met and a shared network does not become overwhelmed with outdated information.

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Topics: MES Hybrid Document Systems, Document management in Ontario, Records Management, document management software, document scanning, Document Management Toronto, Document management company in Ontario, document management company, Document management software in Ontario, document management solutions, Document Retention, Document Management and ECM

These Times They Are A Changing

Posted by Robert Adshead on Dec 15, 2011 6:15:59 AM

Having been evolved in the document management industry for more than 40 years, MES Hybrid Document Systems has witnessed technology change the industry. From microfilm to software MES Hybrid Document Systems will ensure that your records are preserved. New technology is helping to create paperless work spaces. As part of an office initiative or even to save space, here are some of the different types of documents scanning MES Hybrid Document Systems provides;

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Topics: MES Hybrid Document Systems, Film Scanners, Records Management, document scanning, Document scanners in Ontario, Document Scanner, document imaging, Scanners, Document Management and ECM

Archive Writing in Ontario: What is Archive Writing? (Part 1 of 2)

Posted by admin on Dec 13, 2011 1:47:18 PM

Archive writing in Ontario is a service that preserves your digital records by making an analogue copy. This analogue copy is technology independent and can be used well into the future. With archive writing, you won’t risk technological obsolescence or the unnecessary costs of storing paper well into the future.

Instead, you’ll have a secure and reliable backup of all your documents and records. This form of backup is a critical component of any disaster recovery plan. Archive writing in Ontario provides many additional benefits as well.

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Topics: Archive Writing, Archive Writing in Ontario, MES Hybrid Document Systems

Saving Government Dollars in Turn Saves Our Dollars

Posted by Corlene on Dec 13, 2011 4:40:52 AM

Let’s pretend and step into the shoes of one of our clients. You work in a large division of the Ontario Government and you need to make prints from microfilm. The only piece of equipment you have is a very old, very worn out, microfilm reader printer. Why not just have the machine fixed you ask? That would be a good idea, have our skilled technicians out to service the microfilm reader printer bring it back up to working condition. We could, but unfortunately toner for this machine is no longer available. The only option you are authorized to pursue, is taking the film to a different location to make the prints and not without a charge. $0.25/print and on average a file size of 400+ pages this adds up quickly. Not to mention the security threat of leaving the roll of film or prints left behind.

This is where MES Hybrid Document Systems stepped in. Working together we were able to determine the MES ViewScan would be the best replacement microfilm scanner for the client. With its new technology the ViewScan is a compact, fully intergraded roll film and microfiche viewer/scanner that digitally captures images and instantly projects them on a PC Monitor. Now up and running the client is able to produce prints or even email the images to all the required parties, without ever having the worry of the film leaving the office.

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Topics: microfiche scanner, MES Hybrid Document Systems, Film Scanners, Rollfilm, microfilm, aperture cards, ViewScan, microfilm scanner, Microfilm scanning, microfiche

Principles That Guide Our Culture

Posted by Kevin D'Arcy on Dec 8, 2011 9:21:14 AM

Earlier this week we shared with you the corporate principles that guide our work. Principles that we all feel have lead to our success in the document management and document scanning industry for over 40 years.

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Topics: MES Hybrid Document Systems, Document Scanning Toronto, Records Management, document scanning, Document Management Toronto, document imaging, Guiding Principles, Document Management and ECM

Principles That Guide Our Work

Posted by Kevin D'Arcy on Dec 5, 2011 4:30:23 AM

At MES Hybrid Document Systems we've been providing industry leading document management solutions to the Toronto and Southern Ontario market for over 40 years; a longevity we owe to our Guiding Principles.

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Topics: MES Hybrid Document Systems, Records Management, Company Culture, document scanning, Document Management Toronto, Guiding Principles, document scanning services, Document Management and ECM

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